🏖️Executive Assistant- Job Code: 45811603280

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Executive Assistant

Monthly Rate: $650-750

Availability: 20 hours/week

Time Zone: 12-4 PM Eastern time

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Experience Needed:

-Email Management And Triage; Own Inbox, Surface Priorities

-Calendar Management; Schedule, Reschedules, Protect Focus Time

-Weekly Planning; Outline What’s On Deck, Deadlines, Reminders

-Admin And Ops Support; Meeting Coordination, Docs, Filing, Organization

-Light Social Media Support; Brainstorm Ideas, Schedule Posts, Light Design QA

-Project Coordination Support; Follow Ups With Clients/Subs/Vendors, Status Tracking

-Prepare Summaries/Notes From Meetings; Action Item Tracking

-CRM Hygiene; Update Contacts, Pipelines, Tasks

-Create And Maintain SOPs/Playbooks In Notion

-Basic Invoicing/Billing Coordination If Needed (Familiarity With QuickBooks A Plus)

-Utilize AI Tools To Draft, Summarize, Research, And Create Checklists/Templates

Good to have:

-Experience With Linear (Or Jira/Other PM Tools)

-Social Media Management And Eye For Design

-Project Management Knowledge

-Automation/Ops Mindset (Workflows, Efficiency)

Non-negotiable Requirements:

-Proficiency With AI Tools (ChatGPT, Gemini, Perplexity, Etc.)

-Notion

-CRM Experience (GoHighLevel Preferred; Others Acceptable)

Industry/Tools Experience:

-CRM: GoHighLevel (Open To Other CRM Experience Like HubSpot/Salesforce)

-Project Management: Linear (Jira Or Similar Acceptable)

-Knowledge/Docs: Notion

-Comms: Slack