🥥Executive Assistant - Job Code: 47879906329

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Executive Assistant

Monthly Rate: $750

Availability: Part-time 25 hours/week

Time Zone: Between 5 PM and 10 PM EST

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Experience Needed/Responsibilities:

-Maintain backend systems and member records across multiple platforms

-Data entry tasks related to weekly and/ or monthly metrics reporting

-Pull or compile data reports from various systems and cross check data

-Support in the maintenance of numerous data and task/project trackers in Gsuite

-Support in the maintenance of numerous project management task lists in ClickUp

-File organization and document management

-Utilizing ai technology to help streamline and optimize processes

-Content & Website Management

-Manage the complete workflow for article submissions from Expert Council members, including review,

editing, and publishing on Webflow

-Create and maintain landing pages for Entreprenista Approved members, ensuring brand consistency

and SEO best practices

-Oversee the virtual event booking calendar and update event listings on the website

-Optimize all web content for SEO, including meta descriptions, headers, keywords, and internal linking

-Ensure all published content meets brand guidelines, quality standards, and accessibility requirements

-Analytics & Reporting

-Track and report on content performance metrics (page views, engagement, SEO rankings)

-Monitor member satisfaction with digital services and content opportunities

-Analyze website analytics to identify content gaps and opportunities

-Provide monthly reports on member features, article submissions, and engagement trends

Good to have:

-A digital native and fast learner on tools such as Canva, Zoom, Circle, Klaviyo, and Typeform

-Experience working with CRM or CMS platforms

-Experience working with AI technology

Non-negotiable Requirements:

-2+ years of experience working as a virtual or executive assistant

-Strong organizational skills and keen attention to detail

-Track record of working in a fast-paced, dynamic environment

-Above-average verbal and written communication skills with sharp grammatical and formatting abilities

-Self-motivated, proactive team player with a high sense of urgency and ability to work independently

-Process and data oriented mindset with the ability to identify and improve inefficiencies

-Proficiency in GSuite, especially Google Sheets

-Experience working with Webflow

Industry/Tools Experience:

-Canva

-Zoom

-Circle

-Klaviyo

-Typeform

-Webflow

-GSuite (especially Google Sheets)

-CRM platforms

-CMS platforms