🏖️Creative Operations Assistant- Job Code: 48298436869

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Creative Operations Assistant

Monthly Rate: $650-750

Availability: 20 hours/week

Time Zone: EST

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Experience Needed:

-Finalize business formation steps in LegalZoom (EIN, operating agreement, state filings)

-Maintain digital archives of legal docs, contracts, W9s, receipts

-Track business and personal expenses and categorize them for year end taxes

-Build Susie’s website end to end in Squarespace

-Must have Shopify experience for potential client projects

-Source and install selected template (Paloma / Nyack)

-Upload finalized brand copy

-Select and curate stock photography matching brand aesthetic

-Build all pages: Home, About, Services, Case Studies, Contact

-Integrate Calendly or booking system for discovery calls

-Connect domain and ensure mobile optimization

-Deliver a clean, elevated, editorial website that is launch ready

-Own the branding process (self executed or managed through designer)

-Create 2 to 5 initial logo directions (wordmark based, modern, minimal)

-Build brand mini style kit including font pairings, color palette, spacing and usage guidelines, and file formats (.png, .svg, .eps, .jpg)

-Create insert cards for beauty and wellness brands

-Edit product description copy

-Format pitch decks and sales sheets

-Design web banners and email headers (Canva or basic Figma)

-Conduct category and competitor research

-Pull assortment and pricing benchmarking

-Summarize findings in clean, client ready tables or slides

-Apply strong English and critical thinking skills to all research

-Understand business lens and execute accordingly

-Maintain weekly task dashboard (Asana, Notion, or Sheets)

-Track personal and business tasks to completion

-Coordinate with external freelancers, vendors, and Shopify specialists

-Schedule meetings, send recap notes, and follow up action items

-Manage email and administrative tasks as they arise

-Join phone calls and send follow up notes when needed

Good to have:

-Experience with Squarespace and Shopify (light Shopify edits)

-Familiarity with SEO, product copy, and site flow

-Ability to create logos, insert cards, and basic collateral (Canva, Figma, Photoshop)

-Comfort coordinating with developers, warehouses, and vendors

-Webflow exposure

-Organized project tracking in Google Sheets, Asana, and Notion

Non-negotiable Requirements:

-Strong critical thinking and business understanding

-Excellent English writing and polished, client ready content

-Strong design eye and aesthetic judgment

-Squarespace capability and Shopify experience

-Able to take guidance and execute independently

Industry/Tools Experience:

-LegalZoom

-Squarespace

-Shopify

-Calendly

-Canva

-Figma

-Photoshop

-Asana

-Notion

-Google Sheets

-Webflow