🏖️Executive Assistant/Chief of Staff - Job Code: 36116898362

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins—clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Executive Assistant/Chief of Staff

Monthly Rate: $1100

Availability: 20 hours/week

Time Zone: 9AM-6PM EDT

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT. Uploading a resume in a different format will result in delays, as you will be required to resubmit it using the correct template. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Application Tips – Set Yourself Up for Success!

🔹 Skip the Autofill Function! Manually enter your answers in the application form. There’s little to import from your resume, and your resume will be screened separately.

🔹 For your Address: We only need your City/Municipality, Province, and Region—no need for full details yet!

🔹 Applying for a Specific Job? Be sure to include the job code in your application.

🔹 Referred by Someone? Let us know who sent you our way! Whether it’s a current Coconut VA, an influencer, or a Facebook group community leader, be sure to include their name. We offer referral bonuses for both you and your referrer (terms and conditions apply).
🔹 Reapplying? Your most recent submission will replace any previous ones. No need to submit multiple times—we’ll automatically consider you for any relevant openings, even if you applied for just one! If you need to update your resume or intro video, feel free to submit a new application.
🔹 Stay in the loop! Join our Hiring Hub or Coconut Facebook Page for updates on open positions and job fairs.

⚠️ Take a moment to review everything before hitting submit. Following these steps carefully will help avoid any delays or disqualification.

Experience Needed:

- Act as a gatekeeper and point of contact by managing the executive’s inbox, filtering and prioritizing emails, and drafting responses when appropriate

-Support planning and coordination of virtual and in person events, including logistics, communications, and scheduling

-Conduct light research and summarize findings to inform decision making or prepare the executive for meetings

-Maintain and update CRM systems with accurate information, ensuring contacts and pipelines are well organized

-Provide support on various administrative and ad hoc tasks as needed,from scheduling to document prep and project coordination

-Serve as a sounding board and thought partner, bringing structure and clarity to the executive’s day to day

Good to have:

-Experience supporting more than one person in the past / team based support

-Experience co managing an executive's inbox

-Experience working with folks who have ADHD

Non-negotiable Requirements:

-Experience as an EA for a venture capital firm or a start up

-Slack, CRM tools, and chat GPT experience

-Good positive energy and team orientation. Someone who really wants to be in a long term partnership

Industry/Tools Experience:

Affinity, Notion, Slack, Superhuman,Google drive