🏖️Executive Assistant - Job Code: 38259637117

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins—clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

VA Role: Executive Assistant

VA Rate: $8-9

Availability: 20 hours/week

Time Zone: EDT

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT. Uploading a resume in a different format will result in delays, as you will be required to resubmit it using the correct template. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Application Tips – Set Yourself Up for Success!

🔹 Skip the Autofill Function! Manually enter your answers in the application form. There’s little to import from your resume, and your resume will be screened separately.

🔹 For your Address: We only need your City/Municipality, Province, and Region—no need for full details yet!

🔹 Applying for a Specific Job? Be sure to include the job code in your application.

🔹 Referred by Someone? Let us know who sent you our way! Whether it’s a current Coconut VA, an influencer, or a Facebook group community leader, be sure to include their name. We offer referral bonuses for both you and your referrer (terms and conditions apply).
🔹 Reapplying? Your most recent submission will replace any previous ones. No need to submit multiple times—we’ll automatically consider you for any relevant openings, even if you applied for just one! If you need to update your resume or intro video, feel free to submit a new application.
🔹 Stay in the loop! Join our Hiring Hub or Coconut Facebook Page for updates on open positions and job fairs.

⚠️ Take a moment to review everything before hitting submit. Following these steps carefully will help avoid any delays or disqualification.

Experience Needed:

-Build and maintain a system to help Claudius prioritize daily, weekly, and long term tasks

-Conduct regular capacity planning and energy audits to ensure sustainable productivity

-Manage social media presence, including content scheduling, engagement, and optimization

-Oversee and organize calendar and inbox, ensuring smooth scheduling and timely responses

-Coordinate and set up appointments, meetings, and events with necessary prep materials

-Handle travel planning, including vacation research, itinerary management, and bookings

-Attend meetings on behalf of the client when needed, taking notes and following up on action items

-Create, update, and manage reports to support business insights and decision making

-Maintain accurate and well organized databases and files

-Track expenses, organize receipts, and support budgeting and light bookkeeping tasks

-Provide basic WordPress support, such as posting updates or managing plugins (optional)

-Ghost writing and publishing e books

-YouTube monetization and channel growth

Good to have:

-Familiarity with Amazon product research and tools such as seller amp

-Familiarity with Shopify, any specific niche finding profitable issues and also growth scaling and advertising.

Non-negotiable Requirements:

-Proven experience using AI tools in daily workflows

-Strong proficiency in Zapier automation

-WordPress experience

-Familiarity with image generation tools

Industry/Tools Experience:

AI tools

-Zapier

-WordPress (optional)

-Image generation tools (e.g., Midjourney)