Travel & Expense Analyst

Helprise is an organization that combines global reach with local talent. We work for companies that value quality, partnership, and responsibility, creating teams that really work. By precisely matching skills and business needs, we connect specialists with projects where their knowledge has a real impact. By joining us, you become part of an environment where matching is not a coincidence, but a decision.

We are looking for a Travel & Expense Analyst to join the remote finance team of our international client. This role is part of a growing sub-team within the accounting department, which handles Accounts Payable, Accounts Receivable, Travel & Expenses, and Procurement. In close collaboration with the General Ledger and Financial Reporting teams, the T&E team ensures timely reimbursements, accurate invoice processing, and efficient handling of expense-related inquiries.

You will:

• Audit and process credit card and out-of-pocket expense transactions in compliance with company policy using Navan and Concur platforms
• Respond to employee inquiries and assist in resolving expense-related issues via Zendesk and email
• Provide guidance to employees on travel and expense procedures and compliance
• Generate reports from Navan to analyze expense trends and identify irregularities
• Participate in monthly, quarterly, and year-end close activities, including journal entries and account reconciliations
• Share commentary on T&E general ledger accounts
• Audit and review Navan transactions for accuracy and completeness
• Send weekly reminders to employees about outstanding tasks or submissions
• Support offboarding by reviewing physical card transactions and pending expense reports
• Handle returns/submissions of transactions in Navan
• Contribute to the creation and updates of T&E process documentation
• Participate in initiatives aimed at improving processes or enhancing systems
• Assist in preparing documentation for internal and external audits

• 3–4 years of relevant experience in travel and expense management, preferably in a fast-paced or international environment
• Hands-on experience with Navan, Concur, and NetSuite is highly preferred
• Solid knowledge of Excel and Google Suite
• Excellent written and verbal communication skills in English
• Strong organizational skills with the ability to prioritize and manage multiple tasks
• Analytical mindset with great attention to detail and a passion for process improvement
• Team-oriented attitude and adaptability in a dynamic work environment