Proposal Manager

Founded in 2004, BME Strategies is a Massachusetts-based consulting firm specializing in providing Public Health design and implementation programming for local, regional, and state governments.

Position Overview

BME Strategies, a mission-driven public health consulting firm, is seeking a Proposal Manager to lead and coordinate the development of competitive, high-quality proposals across our growing portfolio of state and local public sector opportunities.

The Proposal Manager will serve as the central hub of the proposal process—managing timelines, ensuring compliance, driving collaboration across teams, and elevating the quality and consistency of BME’s written submissions. This role bridges strategy and execution: you’ll work closely with the Senior Business Development Manager, Proposal Writer, and technical leads to shape winning responses that reflect BME’s expertise, values, and commitment to impact.

This is a great fit for someone who loves process and storytelling equally—someone who can bring order to complexity, coach contributors, and help transform ideas into compelling, client-ready proposals.

Key Responsibilities

Proposal Leadership & Management

• Lead the full proposal lifecycle—from RFP release through submission and post-submission follow-up.
• Develop proposal timelines, assignments, and compliance checklists; ensure deliverables meet all requirements and deadlines.
• Facilitate kick-off meetings, color reviews, and final reviews, coordinating input from technical, design, and leadership teams.
• Serve as the primary point of contact for internal contributors, partners, and subcontractors during active proposal periods.

Quality Assurance & Content Development

• Oversee proposal quality, consistency, and voice across all written materials.
• Review, edit, and refine content developed by writers and subject matter experts for clarity, tone, and alignment with win themes.
• Maintain and evolve BME’s proposal templates, style guide, and content library to ensure high-quality, brand-aligned materials.

Process & Systems

• Strengthen internal proposal processes and tools to improve efficiency and coordination across teams.
• Collaborate with the Senior BD Manager on CRM updates, pipeline reporting, and post-proposal debriefs.
• Track and analyze proposal metrics (volume, win rate, themes) and recommend process improvements based on data and lessons learned.

Collaboration & Mentorship

• Support and mentor junior BD staff and proposal contributors, modeling best practices in proposal management and writing.
• Coordinate with practice leads to align technical content with BD strategy and organizational priorities.
• Partner with design and communications staff to ensure proposals are visually cohesive and accessible.

• 7+ years of experience in business development and/or proposal management, preferably in public health, consulting, or state/local government contracting.
• Demonstrated success managing proposals to state, municipal, or public health agencies.
• Exceptional organizational, communication, and writing/editing skills.
• Experience leading cross-functional teams under tight deadlines.
• Entrepreneurial mindset — able to balance structure with adaptability in a fast-paced, growing firm.
• Proven proficiency with Microsoft Office Suite (advanced Word and Excel for tracking), CRM systems (e.g., HubSpot/Pipedrive/Salesforce), and collaborative platforms (Google Drive/Slack).
• Bachelor’s degree required (any field); Master’s preferred but not required.

Working Conditions

• Remote work, with occasional travel to client sites, conferences, or meetings as required.
• Ability to work independently and as part of a team in a fast-paced consulting environment.