HR Admin Specialist

fresha
On-site
Posted 5 months ago
Finance

Job Description

Given our exciting and progressive growth plans, we are looking for an exceptional HR Administration Specialist to come and join our global business. 
Reporting directly to the Payroll & HR Admin Team Lead, and working collaboratively with the wider team and external partners, you will be responsible for managing HR administrative tasks, maintaining accurate employee records, and supporting the end-to-end employee lifecycle for our global workforce
 
This is a great opportunity for someone looking to work in a fast-paced and changing environment, who likes to work autonomously, enjoys a challenge and wants to make an impact.
To foster a collaborative environment that thrives on face-to-face interactions and teamwork, all Fresha employees work from the office four days per week, with the flexibility to work remotely one day each week. Office address: Central Tower, Aleje Jerozolimskie 81, 02-001, Warszawa
 
This position is available as permanent employment or B2B contract.

Responsibilities

What you will be doing

  • Global HRIS & Data Management – Maintain and update our HR system (HiBob) and Employer of Record (EOR) platform ensuring all data regarding new joiners and existing employees is accurate across all regions.
  • Documentation Management –  Oversee various global HR administration tasks, including preparing, sending, and drafting employees' and contractors’ agreements, annexes, and side agreements for different locations, while ensuring all essential HR paperwork is completed and organized.
  • Lifecycle Changes – Process internal changes for our global team, including salary increases, promotions, and transfers across our international entities.
  • Process Automation - Actively work on automating workflows within the HRIS to streamline administrative tasks and improve the efficiency of the global employee lifecycle.
  • Global Mobility – Administer visa and work permit processes, coordinating with external partners to support our international workforce.
  • Payroll & Employee Support – Provide essential support to the payroll team and act as a point of contact for global employee queries
  • This list is not exhaustive and there may be other activities you may be required to deliver. 

    What we are looking for

  • Minimum 1-2 years of experience working in HR, preferably in an international environment.
  • Proficiency in English at a minimum B2 level; knowledge of additional languages is an advantage.
  • Experience in HR systems (HiBob), Google Sheets/Excel, and data management tools is a strong plus.
  • Proactive mindset with a focus on process improvement and automation.
  • Strong organizational skills and keen attention to detail, with the ability to prioritize tasks and apply logical thinking in a fast-paced environment.
  • Commitment to providing a seamless and supportive experience for employees across the global lifecycle.
  • Ability to work effectively with diverse stakeholders across different regions
  • Understanding of data confidentiality and compliance with local regulations and labor laws.
  • At Fresha, we value passion and potential as much as specific skills. If you're enthusiastic and eager to learn, we encourage you to apply, even if you don't meet every listed requirement. We believe in fostering growth and providing the support needed for you to excel in your role. 

    Interview Process

  • Screen Call: Video call with member of the Talent Team - 20 minutes
  • 1st Stage: Video call with the Payroll & HR Admin Team Lead - 30 minutes
  • 2nd Stage/Final Stage: In-person meeting with the Payroll Team and VP of Accounting & Controller
  • We aim to complete the entire interview process and deliver feedback within 4 weeks
    Every job application received is reviewed manually by our talent team. While we strive to assess applications within 7 days, the sheer volume of talented individuals expressing interest may occasionally extend this timeframe.

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    About the job

    Posted on
    Apr 15, 2026
    Job type
    Contract
    Location
    WarsawOn-site

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