Transaction Coordinator/Assistant (for an agent/broker)

We are seeking a detail-oriented and highly organized Transaction Coordinator/Assistant to support our real estate agent/broker in managing transactions, ensuring compliance, and providing top-notch customer service to clients. The ideal candidate is proactive, tech-savvy, and has experience in real estate transaction coordination.

Key Responsibilities

• Manage real estate transactions from contract to closing, ensuring all deadlines and requirements are met.
• Prepare, review, and submit real estate contracts, disclosures, and agreements.
• Coordinate with buyers, sellers, title companies, lenders, inspectors, and other stakeholders.
• Track key deadlines and ensure all necessary paperwork is completed on time.
• Schedule inspections, appraisals, and closings while keeping all parties informed.
• Maintain accurate transaction records in CRM and transaction management software (e.g., Dotloop, Skyslope, DocuSign).
• Ensure compliance with real estate laws, brokerage policies, and contract requirements.
• Assist with listing coordination, including uploading property details to MLS and marketing platforms.
• Provide administrative support to the agent/broker, including email management, client follow-ups, and data entry.
• Keep clients informed and provide exceptional customer service throughout the transaction process.

Experience in real estate transaction coordination, administrative support, or assistant roles.

Knowledge of real estate contracts, escrow, title processes, and compliance requirements.

Proficiency in MLS, CRM systems, DocuSign, Dotloop, Skyslope, Google Workspace, and Microsoft Office.

Strong attention to detail, organization, and time management skills.

Excellent communication and customer service abilities.

Ability to work independently, prioritize tasks, and meet deadlines.

Familiarity with real estate marketing tools and social media (preferred).