Senior Executive Administrative Assistant (R-19924)

We're looking for an exceptional Senior Executive Assistant to support our General Manager for Northern Europe, serving as a trusted partner at the heart of the business.

In this highly visible role, you'll work closely with the General Manager responsible for driving growth and strategy across the Northern European region. You'll help maximise leadership effectiveness by managing priorities, coordinating critical business activities, and ensuring seamless execution across meetings, travel, stakeholder engagements, and key projects.

This is an opportunity for an experienced Executive Assistant who thrives in a dynamic, international environment and enjoys partnering with senior leaders to make an impact. This role will be based on-site at our beautiful new offices in Kungsholmen. 

Partner with Senior Leadership

Provide dedicated support to the General Manager for Northern Europe

Manage a complex and fast-moving calendar, ensuring priorities are aligned with business objectives

Coordinate domestic and international travel, itineraries, meetings, and executive logistics

Prepare presentations, briefing materials, agendas, and executive communications

Track commitments, actions, and deadlines to ensure priorities are delivered

Drive Coordination Across the Business

Act as a key liaison between the General Manager and stakeholders across the region and global organisation

Facilitate effective communication and collaboration across teams, functions, and countries

Coordinate leadership meetings, executive visits, team events, and business reviews

Build strong partnerships with Executive Assistants and business leaders across the company

Support Strategic Initiatives

Coordinate business projects and operational initiatives from planning through completion

Support activities such as audit coordination, stakeholder reviews, action tracking, and business documentation

Partner with Facilities, IT, Security, Procurement, and other teams to deliver office and workplace initiatives

Help ensure projects stay organised, on track, and moving forward

Deliver Operational Excellence

Manage invoices, purchase requests, expenses, and other administrative processes

Maintain records, team resources, and organisational information

Identify opportunities to improve processes and create more efficient ways of working

Handle highly confidential and commercially sensitive information with discretion and professionalism