Sales Coordinator

Remote – U.S. Only | Full-Time | $45,000–$65,000

Level Agency is looking for a hyper-organized, proactive, and resourceful Sales Coordinator to bring structure, speed, and precision to our business development engine. If you thrive on efficiency, love working cross-functionally, and get a rush from setting others up for success, this could be your ideal role.

You’ll be the operational backbone of our sales function—owning CRM hygiene, supporting proposal development, and keeping our pursuit efforts organized and informed. You’ll help us move faster, smarter, and more effectively to win transformative client partnerships.

We’re building something rare: a place where growth, truth, and high performance go hand-in-hand.

You’ll thrive here if:

✅ You’re obsessed with organization, precision, and process.
✅ You love enabling others by getting them what they need—before they ask.
✅ You’re the first to fix an inefficient workflow or out-of-date doc.
✅ You bring a builder's mindset to every task, big or small.

And you’ll struggle here if:

❌ You need constant direction or detailed instructions.
❌ You get overwhelmed by juggling multiple priorities.
❌ You see process as a constraint instead of a power tool.

About Level

We’re an AI-powered performance marketing agency—built for precision, designed to scale, and powered by a scientific mindset. At Level, we blend strategy, media, creative, and machine intelligence to deliver outcomes that matter. Every time. At scale.

We’ve been named one of Pittsburgh’s Best Places to Work and an Inc. 500 Fastest-Growing Company. Our clients span ecommerce, B2B, education, healthcare, and beyond. And our team? Fully remote, deeply collaborative, and relentlessly driven.

Your Role (and Impact)

As Sales Coordinator, you’ll be at the center of our growth efforts—supporting our sales and revenue operations while helping us pursue and pitch transformative client opportunities.

You will:

Sales & Revenue Operations

• Manage and optimize HubSpot CRM data to ensure accurate records and efficient workflows.
• Source and maintain contact/company data using tools like Clay, Apollo, and LinkedIn Sales Navigator.
• Build segmented lists, surface buying signals, and support automated outreach campaigns.
• Assist in creating and maintaining marketing and sales automation sequences.

Proposal & Pitch Support

• Customize RFP and proposal templates based on prospect needs.
• Maintain pitch deck templates and help assemble compelling presentations.
• Coordinate internal and external pitch meetings, including scheduling, communication, and prep.
• Support pitch team casting by aligning internal talent to opportunity needs.

Process Ownership & Sales Enablement

• Document and evolve sales coordination processes for consistency and scalability.
• Ensure internal teams have what they need to move fast—from polished decks to clean data.
• Provide ad hoc support on outreach, follow-up, and tracking needs.

Must-Have Experience:

• 1–3 years in a sales coordination, RevOps, or client services support role.
• Proficiency with HubSpot and sales tools like Apollo, Clay, or ZoomInfo.
• Excellent organizational skills and strong attention to detail.
• Confident communicator with strong written and verbal skills.
• Proven ability to juggle multiple priorities and meet tight deadlines.
• A proactive, curious mindset with a drive to improve systems.

Nice-to-Have Experience:

• Familiarity with creative or proposal development workflows.
• Experience supporting pitch or RFP processes at an agency.
• Comfort navigating evolving tools and lightly structured systems.

AI Expectations

At Level, AI is a skillset—not a shortcut.

In this role, you’ll be expected to:

• Use tools like ChatGPT, Clay, and Apollo to streamline workflows.
• Experiment with new tools to improve coordination and execution.
• Share AI-driven insights, prompts, or process improvements.
• Continuously refine your use of AI to increase accuracy and speed.

Our Core Values

• No Ego, All In
  We don’t do "that’s not my job." We win together.

• Better Every Day
  We want the feedback—even when it stings.
• Relentless for Results
  Activity is nothing without outcomes.
• Driven by Truth
  We challenge assumptions and follow the data.