Project Coordinator - Real Estate/Property Management

Company Overview:

Our client is a fast-paced, high-growth home management and renovation company, delivering top-tier service and streamlined processes for our clients. Our remote-first team thrives on collaboration, precision, and execution. We're now looking for a talented individual to join our team as a 

Role Overview:
We’re seeking a detail-oriented and highly organized & reliable Project Coordinator to join our operations team. This role is ideal for someone based outside the U.S. who is available to work U.S. business hours (Central Time Zone).

You will be responsible for scheduling vendors for a variety of home maintenance and renovation projects and for entering and updating information in our CRM and Client Portal platforms. Your work will directly support our Home Managers and ensure that key information is captured, schedules are aligned, and vendor coordination runs smoothly.

Key Responsibilities:

• Vendor Scheduling 
• Schedule vendors for maintenance, repairs, inspections, and other services 
• Communicate promptly and professionally with vendors via email, phone, and messaging tools 
• Confirm vendor availability and coordinate appointment times with clients and internal teams 
• Conducting outbound calls to vendors and clients to coordinate appointments
• CRM Data Entry & Management 
• Enter and update project-related data in SmartSuite 
• Ensure accuracy and completeness of records including work orders, vendor assignments, and client interactions 
• Maintain up-to-date status reports and logs 
•  Project Coordination Support 
• Assist project managers with day-to-day administrative coordination tasks  
• Track and document project timelines and status updates 
• Help ensure deadlines are met through proactive follow-ups and scheduling oversight
  

• Experience working as a remote contractor for U.S.-based companies 
• Proven experience in administrative or project coordination roles 
• Strong written and verbal English communication skills 
• Experience with CRM systems (SmartSuite experience preferred but not required) 
• Comfortable using tools like Google Drive, Excel, and communication platforms (e.g., Slack, Google Meet) 
• Exceptional attention to detail and accuracy in data entry 
• Highly organized, proactive, and able to work independently 
• Availability to work during U.S. time zones (must overlap with at least 6 hours of U.S. business hours daily) 
• Background in real estate, home services, or property management coordination