Product Development & Regulatory Specialist

Company Overview

Pacifica Beauty is a renowned beauty care company dedicated to offering natural, sustainable, and cruelty-free beauty products that empower individuals to express their unique beauty while respecting the planet. Our mission is to provide high-quality skincare, makeup, fragrance, and body care items that promote self-care, wellness, and environmental consciousness. With a commitment to innovation and integrity, we strive to inspire positive change in the beauty industry and beyond.

Position Overview

We’re seeking a Product Development & Regulatory Specialist who is passionate about clean, compliant, and innovative beauty. This role bridges creativity and compliance — ensuring that every Pacifica product meets the highest global standards for safety, regulatory accuracy, and brand integrity.

The ideal candidate is organized, detail-driven, and proactive, with experience in managing compliance systems, ingredient documentation, and regulatory submissions across multiple markets. You’ll collaborate closely with Product Development, Quality, and our external regulatory consultants to ensure all formulas, packaging, and claims are fully compliant and launch-ready.

Location: Remote

Salary Range: $70,000-$75,000 (based on experience) 

Key Responsibilities

Regulatory Documentation & Systems

• Manage and maintain PIFs (Product Information Files) and supporting documentation for global markets.
• Oversee ingredient reviews and submissions through WERCS, Novi Connect, and UL databases.
• Ensure timely and accurate updates of formula data, allergens, SDS, and labeling requirements.
• Maintain product compliance tracking, including MoCRA requirements, FDA registration, and responsible person documentation.

Cross-Functional Coordination

• Partner with Product Development, Packaging, Quality, and Operations to ensure all formulas and packaging meet global regulatory standards.
• Collaborate with external regulatory consultants and testing labs to secure product registrations, claims substantiation, and stability/safety testing.
• Support marketing and creative teams with compliant copy, ingredient transparency, and claim language review.

Product Testing & Compliance

• Coordinate product safety testing, stability, preservative efficacy, and compatibility studies.
• Ensure all finished products meet applicable EU, UK, Canadian, and US regulatory requirements.
• Monitor and interpret changes in regulatory frameworks impacting beauty, skincare, haircare, and fragrance categories.

Data Management & Process Ownership

• Manage all documentation control related to formulas, safety reports, testing data, and ingredient disclosures.
• Maintain organized and current regulatory folders for both in-development and in-market products.
• Assist in developing internal systems and templates to streamline compliance and reporting.
• Create, maintain, and validate master data for items and BOMs in ERP.
• Partner with cross-functional teams (Planning, Procurement, Finance, Regulatory, Logistics) to ensure data accuracy and alignment with business needs.

• Bachelor’s degree in Chemistry, Cosmetic Science, Biology, Regulatory Affairs, or related field.
• 1–3 years of experience in product development or regulatory affairs, preferably in cosmetics, personal care, or consumer packaged goods.
• Strong understanding of global cosmetic regulations (U.S. FDA, EU Cosmetic Regulation 1223/2009, Canada, China NMPA a plus).
• Experience with INCI labeling, ingredient safety, and product claims substantiation.
• Excellent attention to detail and project management skills.
• Strong communication and cross-functional collaboration abilities.
• Proficiency in MS Office and familiarity with systems such as Devex, WERCS, or SAP/NetSuite a plus.