Personnel Security Specialist

Job Summary             

A Personnel Security Specialist (PSS) is a professional who manages and protects an organization’s security clearance and personnel vetting processes, ensuring that only trustworthy, properly cleared individuals have access to sensitive or classified information.

Duties/Responsibilities: 

1.      Security Clearance Management

• Process and maintain background investigations and security clearance applications (Confidential, Secret, Top Secret, etc.).
• Use systems like DISS, eAPP, SWFT, or NBIS to track investigations and clearances.
• Submit and review forms (SF-86, SF-85, etc.) for completeness and accuracy.

2.      Adjudication Support

• Review investigation results to determine eligibility for access to classified information.
• Identify and document security concerns (e.g., financial, criminal, or foreign influence issues).
• Recommend actions such as denial, revocation, or suspension of clearances.

3.      Personnel File Maintenance

• Maintain up-to-date security files and records for cleared personnel.
• Ensure compliance with NISPOM, DoD 5200.2-R, and other federal security regulations.

4.      Security Briefings, Training & Education

• Conduct initial, annual, and debriefing sessions on security awareness and procedures.
• Educate employees on handling classified material and reporting security incidents.
• Develop and publish quarterly Security Newsletter

5.      Incident Reporting

• Process and investigate security violations, loss of classified material, or suspicious behavior reports.
• Liaise with government agencies (e.g., DSS/DCSA, DoD CAF) as needed.

6.      Visit Request Maintenance

• Coordinate VR renewals/required information with employees to maintain access where needed
• Process new VR requests

7.      Collaboration with Facility Security Officer (FSO)

• Work closely with the FSO to ensure personnel and facility security requirements align.
• Support audits, inspections, and self-assessments.

 Required Skills/Abilities:

• Strong knowledge of NISPOM and clearance process
• Attention to detail and data accuracy
• Communication and confidentiality skills
• Familiarity with security databases (DISS, eAPP, JPAS/NBIS, SWFT, ACCS)
• Team mindset working with others to provide superior support

Desired Skills/Abilities:

• Additional experience in contract support, travel and other business areas a plus
• Willingness to cross-train and support multiple support functions within a small company
• Working knowledge of Costpoint, MS suite and Adobe

Education and Experience:

• Five years of security-related experience preferred
• Security Professional training and continuing education a plus

Work Schedule and Location:

• Full-time position with support expected during normal working hours (M-F, 8-5)
• 100% remote with occasional local travel required for meetings

Physical Requirements:

• Desk/computer access

Security Clearance Requirements: 

• Applicant must have the ability to obtain/maintain a clearance.