Administrative Assistant

Administrative Assistant – Talent & Recruitment Support
R25 000

Job Overview:

We’re seeking a reliable and highly organised Administrative Assistant to support a busy UK-based recruitment team. This is a fantastic opportunity for someone with strong attention to detail and a proactive attitude to gain hands-on experience in the recruitment and operations space. You’ll assist with key admin tasks such as scheduling interviews, posting jobs, preparing contracts, and ensuring all candidate information is up to date and accurately recorded.

If you’re a team player who enjoys supporting others, keeping things organised, and working in a fast-paced environment, we’d love to hear from you.

Key Responsibilities:

• Post job adverts on LinkedIn and other recruitment platforms.
• Assist with booking in candidates from LinkedIn enquiries.
• Help confirm bookings from both yours and Kiara’s LinkedIn profiles.
• Schedule and confirm candidate interviews, ensuring clear communication.
• Collect and organise candidate testimonials for internal use.
• Update and check entries in Work Composer for accuracy and completeness.
• Save documents and information promptly to ensure everything is captured instantly.
• Track team birthdays and assist with internal celebrations or messages.
• Support new starter onboarding by preparing welcome materials and checklists.
• Prepare and send out talent contracts using provided templates.
• Assist with reference checks by contacting referees and updating records.

Qualifications and Experience:

• 1–2 years’ experience in an admin, office support, or assistant role (recruitment or HR experience is a bonus).
• Strong organisational skills and attention to detail.
• Comfortable working with online tools and platforms (LinkedIn, Google Drive, etc.).
• Confident communicator with a professional tone.
• Able to manage your time effectively and follow instructions.
• A reliable laptop and high-speed internet connection are essential.