Accounts Receivable (AR) Specialist - wholesale and retail industry

We are looking for a detail-oriented and dependable Accounts Receivable (AR) Specialist with experience in the wholesale and retail industry to manage invoicing ( we send to retail companies) , payment collection, customer account reconciliation , and we need collect payments from retail companies".

Key Responsibilities:

• Generate and send accurate invoices based on sales orders, purchase orders, and delivery confirmations
• Post payments (checks, wire transfers, credit cards) and apply them to customer accounts
• Monitor accounts receivable aging reports and follow up on past due invoices
• Communicate with wholesale and retail customers regarding billing inquiries, discrepancies, and payment status
• Reconcile customer accounts and resolve payment variances or short-pays
• Coordinate with the sales and shipping departments to validate order completion and billing accuracy
• Maintain and update customer account records in the accounting system
• Assist with credit checks and establish customer credit limits in coordination with management
• Prepare AR reports and metrics for internal review and forecasting
• Support month-end close processes including account reconciliations and journal entries related to AR

• 2+ years of experience in accounts receivable, preferably in a wholesale or retail environment

• Proficient in accounting software such as QuickBooks, NetSuite, SAP, or similar systems
• Familiarity with wholesale terms, shipping/delivery documentation, and EDI billing (if applicable)
• Strong organizational, analytical, and communication skills
• High attention to detail and ability to work independently in a fast-paced setting