Executive Assistant w/ Email marketing exp (LC - 07182024 - PTEA)

Position: Executive Assistant w/ Email marketing exp
Number of hours: 10 hours/week
Schedule: MST

Tasks required:

• Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
• Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
• Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
• Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups

• Set-up and schedule email newsletters

• Handle sensitive and confidential information with the utmost discretion and professionalism
• Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
• Generate, edit, publish and share daily content (original text, images, video, or HTML) to build meaningful connections
• Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
• Other ad hoc tasks that would be assigned

Requirements:

• At least 5 years of proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role
• Working knowledge/experience in email marketing and marketing automation software
• Has a background/experience with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, KEAP, etc.)
• Strong proficiency in office software and communication tools
• Knowledge of online calendars and scheduling (Calendly, Google Calendar)
• Excellent verbal and written English communication skills
• Discretion and the ability to handle confidential information
• Excellent phone, email and instant messaging communication skills
• Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

• Adaptability and a proactive mindset

• Professional demeanor and strong interpersonal skills
• Ability to work independently and in a team-oriented environment
• Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision

Originally posted on Himalayas