Executive Assistant & Communications Associate (R-19924)

On-site

Posted about 2 months ago

AI summary

The Senior Executive Administrative Assistant will support the General Manager for Northern Europe, managing priorities, coordinating business activities, and ensuring effective execution of meetings, travel, and projects in a dynamic international environment.

Eligible from: Unclear

Job Description

We’re looking for an Executive Assistant & Communications Associate to join our Northern European team in a varied and highly visible role combining executive support with internal communications.

You’ll provide dedicated Executive Assistant support to our General Manager for Northern Europe, helping them stay focused on key business and leadership priorities through proactive diary management, meeting coordination, travel planning and day-to-day organization.

Alongside this, you’ll work closely with our PR & Communications Manager for Northern Europe, supporting leadership communications, presentations, All Hands meetings, executive events and employee engagement activities across the region.

This is a great opportunity for someone who enjoys variety, thrives in a fast-paced international environment and is equally comfortable coordinating complex executive priorities and creating engaging communications.

This role will be based on-site at our beautiful new offices in Kungsholmen, Stockholm.

Responsibilities

What you'll do:

Executive Support

Provide high-level Executive Assistant support to the General Manager for Northern Europe, proactively managing their diary and prioritizing time around key business needs.

Coordinate meetings from start to finish, including agendas, attendees, meeting materials, minutes and follow-up actions.

Organize executive travel and visits, including itineraries, meetings, logistics and hospitality.

Manage expenses and other day-to-day administrative activities.

Support the General Manager with leadership activities, business reviews and key priorities, including coordinating information, reports and materials.

Act as a trusted and discreet point of contact, helping ensure priorities and actions are effectively coordinated and followed through.

Communications & Events

Work under the functional direction of the PR & Communications Manager for Northern Europe to support internal and leadership communications across the region.

Create and coordinate presentations, briefing materials, talking points and other content for leadership meetings and events.

Support the planning and delivery of All Hands meetings, leadership sessions and executive visits, coordinating speakers, invitations, stakeholders, timelines and logistics.

Help deliver organizational updates and employee engagement communications across channels including email, Teams and Viva Engage.

Coordinate content and communications across multiple stakeholders, helping ensure messaging is clear, engaging and delivered effectively.

Support additional communications and engagement initiatives across Northern Europe as required.

What you'll bring:

A bachelor’s degree or equivalent and experience providing administrative support

Strong organizational skills, with the ability to manage multiple priorities, anticipate needs and adapt quickly when plans change

Excellent written and verbal communication skills, with an interest in internal communications and employee engagement

Strong interpersonal skills and confidence building relationships with stakeholders across different teams, countries and time zones

A proactive, solutions-focused approach with excellent attention to detail

Strong project management, problem-solving and analytical skills

Sound judgment, professionalism and the ability to handle confidential information with discretion

Confidence using Microsoft Office, with experience of Workday and Power BI considered an advantage

An understanding of generative AI and experience using AI tools to improve productivity, content creation and operational effectiveness

A curious and collaborative mindset, with a strong sense of ownership and a willingness to continually learn and develop

Flexibility to occasionally work outside standard hours to support business needs

Fluency in English and Swedish, both written and verbal is a strong requirement for this role

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About the job

Posted on: Sep 9, 2026
Job type: Full-time
Location: Stockholm - SwedenOn-site

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Executive Assistant & Communications Associate (R-19924)

AI summary

Job Description

Responsibilities

What you'll do:

Executive Support

Communications & Events

What you'll bring:

Ready to Apply?

About the job

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