Executive Assistant

Location: Remote
Schedule: Full-time; 40 hours per week

About the Role

This role primarily involves executive administrative support focusing on research, data analysis, and import/export operations. The ideal candidate is quick, adaptable, and detail-oriented, ensuring seamless coordination between stakeholders and efficient execution of business processes.

Job Responsibilities:

Executive Support:

• Manage schedules, emails, and correspondence for executives.
• Organize and coordinate meetings, travel arrangements, and documentation.
• Handle confidential information with discretion.

Research & Data Analysis:

• Conduct market research on suppliers, shipping regulations, and trade compliance.
• Analyze data related to pricing, sourcing, and cost-effective logistics to optimize efficiency.
• Provide reports and insights to support decision-making.

Import/Export Coordination:

• Assist in processing import/export documentation and compliance requirements.
• Track shipments, liaise with suppliers, and resolve logistical issues to ensure seamless operations.
• Maintain an updated database of suppliers, vendors, and trade partners.

Process Optimization & Platform Management:

• Utilize Excel for data entry, reporting, and financial tracking.
• Manage various online platforms related to trade, logistics, and research.
• Identify and implement efficiency improvements in administrative and business processes.

Must-Have Requirements:

• Experience in administrative support, research, or import/export operations is preferred.
• Proficiency in Excel, data management, and business research.
• Familiarity with import/export regulations, logistics, and supply chain processes is a plus.
• Strong organizational skills, attention to detail, and problem-solving ability.
• Ability to work efficiently in a fast-paced environment, multitask, and prioritize tasks.
• Tech-savvy with experience using business platforms and digital tools.

Nice-To-Have Requirements:

• Knowledge of international trade regulations and customs procedures.
• Experience with vendor negotiation and supply chain coordination.
• Strong analytical and critical-thinking skills.