Staff Accountant

Our client is an established US event production company headquartered in Arizona, producing live events for clients nationwide. Every production runs on vendors—equipment, crew, trucking, venues—and each one reaches finance as a purchase order, an invoice and a payment that all have to agree. The company is adding a Staff Accountant to its finance team to keep that flow accurate.

This is an accounting role first. You will record transactions in QuickBooks Online, review and enter vendor invoices, track purchase order requests from people across the business, support bank and credit card reconciliations, and help close the month. You work inside an established team, with written procedures in place from your first day.

The work rewards a particular kind of accountant: one who reads an invoice before entering it, follows the procedure as written, and asks the question early instead of guessing. If that is already how you work, this is a role where it will be noticed.

About the Role

You join the client’s finance team and receive task input from several internal stakeholders—the people who request purchase orders and submit expenses—as well as from the finance team itself. Procedures are documented and in place. Your responsibility is to follow them exactly and to raise it the moment something in front of you does not match them.

The role is full-time, Monday to Friday, in Arizona business hours. Arizona stays on Mountain Standard Time all year, so your schedule does not move with daylight saving. For candidates in the Philippines, these hours fall overnight.

Expense reporting runs through SAP Concur. Experience with it is an advantage; training is provided if you have not used it.

Key Responsibilities

Accounting

• Record and maintain financial transactions in QuickBooks Online, accurately and on time
• Review vendor invoices and process accounts payable entries, then track each one through to payment
• Process and track vendor purchase order (PO) requests coming in from internal stakeholders
• Assist with bank and credit card reconciliations
• Support accounts receivable functions as directed
• Assist with expense reporting and processing through SAP Concur (training provided)
• Support month-end close tasks and keep financial records organized
• Maintain accurate, organized supporting documentation for every transaction

Data Entry and Administrative Support

• Enter and verify financial data arriving from multiple internal sources, with a high degree of accuracy
• Maintain accounting spreadsheets and supporting schedules
• Follow established procedures for every task without exception, and flag discrepancies or process gaps immediately

• Licensed CPA, with a license in good standing (your license number is requested during assessment)
• At least 2 years of hands-on accounting experience
• Hands-on experience recording transactions in QuickBooks Online
• Working knowledge of accounting principles: debits and credits, accounts payable and receivable, reconciliations
• Solid Microsoft Excel or Google Sheets skills, including lookups and pivot tables
• Availability to work Monday to Friday on Arizona business hours
• Reliable high-speed internet and a professional, dedicated remote workspace

Preferred Qualifications

• Experience with SAP Concur for expense reporting
• Experience in event production, media, or entertainment
• Experience matching vendor invoices to purchase orders before payment
• Experience working remotely with a US-based finance team

Tools & Software

• QuickBooks Online (primary accounting system)
• SAP Concur (expense reporting; training provided)
• Microsoft Excel or Google Sheets

What Sets a Strong Candidate Apart

• You can describe vendor invoices you stopped before payment and what was wrong with them
• You have found the cause of a reconciliation difference yourself, instead of adjusting it away
• You can explain what an entry does to the books, not only where to click in the software
• You write a clear, specific question when something does not add up
• Your work history shows roles you stayed in and grew in

What Makes You a Great Fit

• You catch your own errors before they move forward. Accuracy is your standard, not your goal.
• You follow procedures as written, and you speak up when what you see does not match the procedure.
• You ask first. Ambiguity gets flagged, not guessed through.
• You manage your workload, meet deadlines, and say so early when priorities shift.
• You are genuinely interested in accounting work and want to grow within a finance team.