Schedule Service Coordinator (Remote)

Position Overview

The Schedule Service Coordinator plays a vital role in managing complex calendaring and scheduling needs for executive searches. This position requires exceptional organizational skills, attention to detail, and the ability to coordinate multiple stakeholders across different time zones.

Key Responsibilities

• Coordinate and schedule multi-party interviews, presentations, and meetings between candidates, hiring managers, and search committees
• Manage calendar conflicts and time zone considerations for global participants
• Monitor and maintain scheduling software systems and applicant tracking systems
• Provide timely communication and updates to all stakeholders
• Create and distribute meeting invitations with appropriate documentation and links
• Track interview status and maintain scheduling metrics
• Support search consultants with administrative tasks related to the interview process
• Troubleshoot scheduling conflicts and propose creative solutions

• Bachelor's degree or equivalent experience
• 3+ years of experience in scheduling, administrative support, or related field
• Proven experience with calendar management software and video conferencing platforms
• Excellent written and verbal communication skills
• Strong problem-solving abilities and attention to detail
• Experience working in a remote environment
• Proficiency in Microsoft Office Suite and Google Workspace

Desired Qualifications

• Experience in executive search or recruiting industry
• Knowledge of applicant tracking systems
• Experience with project management tools
• Multilingual capabilities