Project Coordinator

TRUSKIN |  WELLBEAM CONSUMER HEALTH

Project Coordinator

Product Development & Brand

Reports To: Chief Operating Officer

Supports: Product Development and Brand

Status: Full-time, remote

ROLE SUMMARY

The Project Coordinator supports the day-to-day coordination of TruSkin's new product development projects and the brand workstreams that run alongside them. The role maintains project timelines, gathers status updates, coordinates vendor and sample logistics, schedules meetings, tracks follow-ups, and provides early visibility into upcoming milestones or delays.

This is a project coordination role. It does not independently own technical, regulatory, commercial, supplier, creative, or product-development decisions, negotiate vendor terms, or commit the company to outside obligations.

PROJECT TRACKING & REPORTING

• Maintain the master NPD tracker with current project stages, milestone dates, owners, and next steps.
• Collect project updates from Product Development, Brand, Creative, and Operations.
• Flag upcoming deadlines, overdue activities, dependencies, and timeline risks.
• Schedule meetings, prepare agendas, capture notes and decisions, and follow up on open items.
• Prepare and circulate concise weekly project updates.

VENDOR & SAMPLE COORDINATION

• Handle day-to-day administrative communication with CMOs, vendors, and outside partners.
• Circulate approved specs, artwork, briefs, and timeline confirmations, and confirm receipt.
• Follow up on outstanding deliverables and log vendor responses and date changes for the responsible owner.
• Coordinate sample requests and track shipment status, receipt dates, and internal distribution.
• Maintain the internal sample inventory and coordinate outbound samples for photography, retail meetings, PR seeding, and internal reviews.

CROSS-FUNCTIONAL SUPPORT

• Track cross-functional handoffs and confirm receiving teams have what they need to begin their next step.
• Coordinate PR and marketing sample and information requests with the appropriate owners.
• Track brand deliverable deadlines against launch, retail, and promotional milestone dates.
• Maintain an organized record of project briefs, timelines, notes, and approved information.
• Support general project coordination and administrative activities as assigned.

• 2–4 years in project or marketing coordination, or product development support; beauty or CPG preferred.
• Experience managing multiple concurrent deadlines in a lean, fast-moving environment.
• Proficiency in Excel, PowerPoint, and project tracking tools.
• Comfortable using AI tools, particularly Claude, to draft, summarize, and organize information.
• Professional written communication with internal teams and outside vendors.
• Strong follow-through, precision with dates and versions, and comfort with shifting priorities.