Office Manager

Role Overview

Sophos is a global leader in cybersecurity, protecting organizations of all sizes from advanced cyber threats. The Office Manager supports the effective delivery of workplace services at the Sophos Bucharest office, ensuring a safe, secure, compliant, and high-quality working environment for employees and visitors.

This  role is a key local facilities contact, requiring an independent individual working closely with regional Facilities, Health & Safety, Security, HR, IT, and Finance teams. The successful candidate will take a proactive, hands-on approach to facilities operations while supporting global standards and local regulatory compliance. This is not a people management role.

Key Responsibilities

Facilities Operations

Support the day-to-day management of Sophos’ Bucharest office, ensuring the office is safe, functional, and well-maintained

Coordinate building services including cleaning, security, reception, waste management, HVAC, and general maintenance

Run reception desk and oversea use of visitor management systems

Manage courier and post services both incoming and outgoing

Manage reactive facilities issues and ensure timely resolution

Carry out regular site inspections and maintain action plans

Health, Safety & Compliance

Take the role of Secretary of the OHS Committee (CSSM – Comitetul de Securitate si Sanatate in Munca at company level)

Support compliance with Romanian Health & Safety legislation (SSM and PSI)

Assist with risk assessments, fire safety compliance, drills, and documentation, Support contractor induction and compliance checks

Assist with incident reporting and corrective actions

Vendor & Contract Management

Liaise with the landlord, property managers, and service providers

Support contract and SLA management

Raise and track purchase orders and invoices

Support budget tracking and cost control

Workplace Services & Projects

Support office moves, space reconfigurations, and furniture installations

Assist with workspace and meeting room management

Support workplace related employee initiatives and office events ensuring seamless end user experience

Stakeholder & Employee Experience

Act as a point of contact for facilities related queries

Communicate facilities updates and planned works clearly

Build strong relationships with internal and regional stakeholders

Reporting & Administration

Maintain asset registers, inventories, and compliance trackers

Prepare reports for Facilities Manager and regional leadership

Support continuous improvement of facilities processes

Skills & Competencies

Strong organizational and problem-solving skills

Hands-on and service-oriented approach

Understanding of workplace health, safety, and security principles

Ability to manage multiple priorities in a corporate environment

Strong communication and stakeholder management skills

Experience & Qualifications

Essential

Experience in facilities, office management, or workplace operations

Knowledge of Romanian Health & Safety (SSM/PSI) with current SSM 40 hour OHS (SSM) training Certificate, or be willing to complete upon joining Sophos (costs will be covered by the business)

Experience managing vendors and service providers

The candidate must meet the legal requirements necessary to obtain the occupational health and safety (OHS) professional certification, including completion of secondary education (theoretical track with a science-oriented profile, e.g., mathematics and informatics or natural sciences, or a technological track with a technical profile)

Fluent Romanian and good working knowledge of English

Desirable

Experience in a multinational or corporate environment

Facilities, health & safety, or technical qualifications

Experience supporting office projects

First Aid Certification