Executive Operations Lead (Junior CEO) - Remote (Mexico/Columbia)

Executive Operations Lead (Junior CEO) — Remote

The role that changes everything (and lets the founder breathe)

This is partnership, not administration. Be the founders’ right hand. Own our operating system—cadence, priorities, and follow-through—so every week ends with shipped outcomes. You’ll turn messy inputs into crisp plans, set the tempo, and hold the line.

Values & vibe (who you are)

We want a velvet hammer: warm, fun, and human—who also ships. You protect focus with kind firmness, keep promises without drama, and make the team feel lighter even as you raise the bar. You’re an amplifier for a fast, creative founder.

A day in flow (the feel, not a script)

• Two-minute brief—what moved, two decisions, one risk.
• During calls: convert talk → owner / date / next step before the meeting ends.
• After: Jira updated, Confluence decision note live, polite nudges sent, a 10-line founders’ daily posted. Quiet momentum, zero drama.

What you’ll own

• Cadence & discipline: weekly exec review, 30-day planning, a single source of truth for actions, decisions, risks.
• Noise → clarity: calls/transcripts → concise one-page briefs, owners, dates, tight follow-ups.
• Cross-team throughput: product, customer readiness, GTM, vendors, hiring—escalate early and kindly.
• Founder leverage: agenda hygiene, pre-reads, kind, decisive prioritization; fewer fire drills.
• Tools & AI: Atlassian (Jira/Confluence/Atlas) + Microsoft 365/Teams; use AI (Atlassian Intelligence + Microsoft Copilot) to summarize, route, and automate.

Authority (ramped on purpose)

You’ll run the cadence from day one. Scope ramps as you deliver: decline meetings without pre-reads, protect the plan of record, re-sequence work, and escalate early—with our backing.

Schedule (Mexico)

Works daytime Mexico/Columbia hours with 4–8 hours of overlap to US Pacific (e.g., 11:00am–7:00pm CT / 9:00am–5:00pm PT), with flexibility for key reviews.

What success looks like

Decision latency down. Fire drills down. Weekly throughput predictable. ≥90% of committed actions close on time—without founder chasing.

What you’ve done

• 5–10 years in Founders’ Office / Chief of Staff (execution) / BizOps / Program-Delivery at a fast-moving org.
• Clear written communication + AI-assisted ops: you prompt LLMs well, edit outputs fast, and ship clean briefs and updates.
• Operator’s toolkit: RAID, dependencies, workbacks, change mgmt; influence without authority.
• Education: Bachelor’s required. MBA welcome but not required—outcomes beat credentials.
• Stack: Jira/Confluence/Atlas, Microsoft 365/Teams, Atlassian Intelligence, Microsoft Copilot.