Executive Assistant – Head of Legal (Primary Support)
Assist WorldOn-site
Posted 1 day ago
Executive-Assistant
AI summary
The Executive Assistant will provide dedicated administrative support to the Head of Legal, including calendar management, expense reporting, and travel coordination, while also assisting up to three executives as needed.
Eligible from: UnclearMust work Eastern Time (US business hours)
Job Description
About the Company
We are a rapidly expanding global dessert brand with:
- 360+ locations across the United States
- 10 locations in the UK
- 10 locations in Canada
- Ongoing international expansion
Our executive team is scaling, and we are seeking a highly organized and experienced
Executive Assistant to provide dedicated support to our Head of Legal, with additional
expense-reporting support for up to three executives.
This role requires professionalism, discretion, and the ability to operate in a fast-paced,
corporate environment.
Role Overview
The Executive Assistant will provide full-time administrative support to the Head of Legal, with
additional shared expense management responsibilities across the executive team.
This role is primarily focused on:
- Calendar management
- Expense reporting
- Travel coordination
- Executive-level administrative support
The ideal candidate is structured, proactive, and comfortable working within established
corporate systems and processes.
Key Responsibilities
Executive Calendar Management
- Manage and maintain a complex executive calendar
- Schedule, reschedule, and coordinate internal and external meetings
- Prioritize requests and protect executive time
- Coordinate with stakeholders to ensure efficient scheduling
- Monitor and manage inboxes related to scheduling needs
Expense Reporting & Administration
- Manage monthly expense reporting using SAP Concur
- Collect, organize, and upload receipts
- Submit expense reports accurately and on time
- Provide expense support for up to three executives
Travel Coordination
- Book and coordinate executive travel (primarily train travel)
- Manage itineraries and scheduling changes
- Ensure smooth travel logistics and documentation
Executive & Administrative Support
- Provide administrative support for the Head of Legal
- Assist with meeting preparation and documentation
- Support deck creation and presentation formatting (PowerPoint)
- Assist with general Microsoft Office-based tasks
- Maintain organized documentation and digital files
Must-Have Qualifications
- 3–5+ years experience as an Executive Assistant supporting senior leadership
- Strong experience in calendar management for executives
- Experience handling executive expense reporting
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Strong written and verbal English communication skills
- Ability to work full-time in Eastern Time (US)
- High level of discretion and professionalism
- Strong organizational and prioritization skills
Nice-to-Have Qualifications
- Experience using SAP Concur
- Experience supporting Legal or Corporate Executives
- Strong PowerPoint deck creation skills
- Canva proficiency
- Experience in fast-growing or multi-location companies
- Exposure to global operations
Working Hours
- Full-Time (40 hours/week)
- Must work Eastern Time (US business hours)
- Fully Remote
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
Originally posted on Himalayas
About the job
- Posted on
- Sep 16, 2026
- Job type
- Full-time
- Location
- Philippines, South AfricaOn-site
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