Executive Assistant (Chief of Staff)

We’re looking for an Executive Assistant who can operate as the founder’s right hand—handling coordination, information flow, and execution across multiple ventures and private equity projects. This is not a traditional admin role; it’s for someone who can take a complex brief, structure it, and run independently toward outcomes.

If you thrive in fast-moving environments, think clearly under pressure, and naturally bring order to chaos, this role offers a path to grow into a Chief of Staff as the portfolio expands.

Why You’ll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays (based on your location)
• 100% remote setup so you can work wherever you feel most productive
• Work directly with a founder-operator across multiple ventures and investment groups
• Build systems and structure from the ground up in a fast-paced, entrepreneurial environment

What You’ll Work On

Executive & Operational Support

• Manage complex calendars, inboxes, meetings, travel, and follow-ups
• Maintain alignment across multiple business units and private equity portfolios
• Consolidate communication across several inboxes and teams into a single source of truth
• Conduct light research and prepare decision-ready briefs for meetings and reports

Coordination & Systems

• Translate high-level objectives into structured plans and lightweight processes
• Track project status, deliverables, and next steps across business lines
• Create simple workflows and documentation to replace ad-hoc systems
• Coordinate between stakeholders, partners, and internal teams

Execution & Communication

• Write concise updates, summaries, and decision memos
• Anticipate needs, identify blockers early, and propose solutions
• Protect the founder’s time by filtering noise, prioritizing actions, and ensuring follow-through

What You Bring

• 4–7+ years of experience in executive support, operations, or Chief of Staff-adjacent roles
• Proven ability to take a 25–40 item brief and independently build steps toward completion
• Excellent written and verbal communication; able to synthesize and prioritize quickly
• Comfortable with Google Workspace, Asana, Notion, or ClickUp, and basic spreadsheet functions
• Highly organized, proactive, and calm under pressure

Nice to Have

• Experience in private equity, venture capital, or agency operations
• Familiarity with financial or administrative workflows (payments, invoices, vendor tracking)
• Process design, SOP documentation, or operational build-out experience

How to Apply

Please include:

1. Your updated resume highlighting executive or operational experience
2. A short 1–2 minute Loom video introducing yourself and describing how you’ve structured or scaled executive workflows

Only candidates who submit a Loom video will move forward.

If you’re a systems thinker who loves bringing structure to dynamic environments, this role gives you a front-row seat to how creative ventures, investments, and operations come together—and the opportunity to grow into a strategic leadership position.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.