Production Manager (Creative Agency)

We’re looking for an Production Manager (Creative Agency) to help run the day-to-day of a fast-scaling creative production company. You’ll oversee photo and video projects, manage timelines and vendors, and create lightweight systems to keep client deliverables on track.

This role is perfect for someone who thrives in creative environments but operates with precision and calm. You’ll be Duncan’s operational extension across partner productions—keeping everything moving smoothly between ideas, teams, and clients.

Why You’ll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays (based on your location)
• 100% remote setup so you can work wherever you feel most productive
• Work directly with the founder to build systems, structure, and predictability across creative projects
• Help shape the backbone of a growing production agency working with global brands

What You’ll Work On

Production Operations

• Set up and manage project plans, timelines, and deliverables for photo and video shoots
• Stand up basic operational systems where needed—tracking progress, budgets, and communication
• Manage vendor and freelancer coordination: sourcing, booking, and payment tracking
• Oversee day-to-day production logistics, ensuring timely client delivery

Project Management

• Create checklists, templates, and lightweight SOPs for repeatable project flows
• Coordinate directly with clients and partners to communicate status, next steps, and deliverables
• Ensure projects stay within scope and timelines are met without sacrificing quality
• Maintain visibility on multiple projects and anticipate potential blockers

Client & Vendor Coordination

• Balance client empathy with clear communication to set and manage expectations
• Support invoicing, expense tracking, and payment processing for vendors and partners
• Serve as the bridge between creative leads, production teams, and clients

What You Bring

• 3–5+ years of experience in project management or production operations (creative agency preferred)
• Background in video or photo production strongly preferred
• Strong communication skills and the ability to operate with minimal direction
• Excellent time management and attention to detail
• Proficiency in Google Workspace, Notion, Asana, or ClickUp
• Experience managing budgets, vendors, and deliverables across multiple projects

Nice to Have

• Experience spinning up systems or processes from scratch
• Familiarity with production workflows (call sheets, shot lists, post-production timelines)
• Vendor networks or creative industry contacts

How to Apply

Please include:

1. Your updated resume highlighting agency or production operations experience
2. A short 1–2 minute Loom video introducing yourself and describing how you’ve managed creative or production workflows

Only candidates who submit a Loom video will move forward.

If you’re an operator who thrives in creative chaos and knows how to turn it into organized, repeatable success, this is a chance to help build and scale a production team working at the intersection of storytelling, systems, and growth.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.