Accounting Administrator - 45758602086

Job Title: Accounting Admin

Job Type: Full-time / Remote

Work Hours: PST

Job Overview

We’re helping our client find a detail-oriented and highly organized Accounting Admin to support both management and accounting staff. This role combines transactional processing with higher-level administrative and analytical responsibilities. The Accounting Admin will maintain accurate financial records, prepare reports, and manage accounts payable and receivable processes across multiple business channels.

Responsibilities

• Monitor and maintain general ledgers, ensuring accuracy and compliance.
• Assist in onboarding new vendors and customers by setting up accounts and maintaining compliance documentation.
• Collaborate with sales and operations teams to resolve chargebacks, deductions, and short payments.
• Support cash application accuracy across e-commerce, wholesale, and retail channels.
• Respond to inquiries from vendors, customers, and internal staff regarding billing or payment issues.
• Assist with month-end and year-end close processes, including journal entries and bank/credit card reconciliations.
• Manage accruals, prepaid schedules, and fixed asset tracking.
• Process supplier and vendor invoices by matching, verifying, coding, and entering them into BILL.
• Gather data across departments for precise reporting and compliance.
• Monitor accounts receivable aging reports to track overdue payments.
• Create customer invoices using multiple software platforms.
• Apply payments and credits/expenses accurately to customer accounts.
• Support internal and external audits with documentation and account analysis.
• Maintain internal controls and assist in continuous process improvements.
• Prepare ad-hoc financial summaries for management.
• Handle confidential financial information with discretion.
• Assist with special projects as assigned.

• 3+ years of accounting experience, ideally in a similar administrative role
• Strong computer skills, including advanced spreadsheet & accounting software proficiency
• Excellent analytical, organizational, and communication skills
• Ability to work effectively both independently and as part of a team
• Experience with SPS, OpenText, QuickBooks Online, BILL (Spend & Expense / Payables & Receivables).
• Experience with Google G-Suite (Sheets, Docs, Gmail, Drive, Calendar), Slack, ClickUp, and 1Password.
• Exposure to eCommerce, wholesale, or retail accounting environments