Project Coordinator | Remote | LATAM Only | 86114

About Us

At Remote Talent LATAM, we connect top Latin American talent with leading U.S. marketing agencies. We guide businesses and candidates through every step of the hiring process, ensuring the perfect match in skills, culture, and goals. While we’re not direct employers, we act as a trusted partner, bridging the gap between exceptional talent and growing opportunities.

About the Client

Our client is a U.S. Based contractor firm specializing in commercial painting and architectural millwork fully committed to first-class craftsmanship, unparalleled value, and total customer satisfaction by fostering ‘win-win’ relationships with their clients, partners, and suppliers throughout every project’s life cycle.

About the Role

Our Client is seeking a Project Coordinator to support the planning, execution, and completion of Multifamily and commercial painting projects. You will work closely with the Project Manager to ensure projects are delivered on time, within scope, and meet company standards. This role involves coordinating with clients, suppliers, and on-site teams, maintaining project documentation, and supporting overall workflow from initiation to closeout.

Key Responsibilities

Project Start-Up:

• Review contract agreements, project scope, schedules, and drawings to understand project requirements.
• Coordinate documentation submission to General Contractors (insurance, contracts, submittals, samples, bonds, etc.).
• Assist with internal kick-off meetings and ensure team alignment.

Ongoing Projects:

• Maintain and update project logs (RFI, Submittal, ASI, SK, Drawings) and escalate outstanding items.
• Review daily reports, project photos, and safety documentation for completeness.
• Organize and code electronic documents; ensure contracts, insurance, and bonds are current.
• Assist PM in preparing/distributing meeting minutes, short interval schedules, and change orders.
• Communicate with clients for updates on change order logs and project progress.
• Upload and maintain drawings/specifications in Procore.

Project Closeout:

• Prepare Warranty Letters and ensure accurate project completion dates.
• Coordinate delivery of attic stock and final documentation to clients.

• 4+ years of Experience with construction project coordination or commercial painting preferably in multifamily or institutional projects (schools, healthcare, DCAM).
• Proficiency in project management software (Procore, PlanSwift, Bluebeam, Smartsheet, Sage, or similar).
• Strong organizational skills and ability to maintain accurate project documentation.
• Ability to handle 15+ active projects simultaneously.
• Excellent communication skills in English, both written and verbal.
• Ability to multitask and collaborate with remote teams.
• Comfortable using Microsoft Office (Outlook, Excel, Word, SharePoint) and Adobe.
• Experience with Power BI
• Dependable, self-motivated, and team-oriented.
• Positive attitude and adaptable to changing project needs.