Part-Time Accounts Payable Specialist (Remote)

Part-Time Accounts Payable Specialist (Remote)
Rate: $800/month
Hours: Approximately 15 hours per week, US hours
Location: Remote
Start Date: ASAP

About the Role:
We’re seeking a detail-oriented and proactive Part-Time Accounts Payable Specialist to support our finance operations. This remote role is perfect for a self-starter with strong QuickBooks and Excel skills, and a solid understanding of month-end close processes and basic tax compliance. You’ll be working around 15 hours per week, with higher volume during the first week of each month.

Key Responsibilities:

• Invoice Management:
• Process 10–15 invoices during the first week of each month
• Handle ~5 invoices weekly for the remainder of the month
• Ensure invoices are coded accurately, approved, and entered in a timely manner

• Accounts Payable:
• Record and manage bills in QuickBooks Online
• Manage payment scheduling and maintain accurate vendor records
• Assist with Ramp expense management platform (e.g., tracking transactions, managing approvals)

• Month-End Closing:
• Perform accrual processing and ensure all AP transactions are properly recorded
• Support financial close activities across 9 different U.S. states
• Pool data from QuickBooks and Excel for reporting as needed

• Vendor and Tax Compliance:
• Maintain a large vendor database and ensure collection and organization of W-9 forms
• Support monthly and quarterly tax compliance by ensuring vendor and expense documentation is accurate and complete
• Respond to vendor inquiries and ensure compliance with state-specific requirements

• Reporting and Analysis:
• Use Excel to generate reports, summaries, and reconciliations as requested
• Assist in data validation and cleanup for financial and audit purposes

Qualifications:

• Strong experience with QuickBooks Online
• Proficiency in Microsoft Excel (pivot tables, lookups, formatting, etc.)
• Solid understanding of Accounts Payable, month-end closing, and accrual accounting
• Familiarity with U.S. tax compliance, including W-9 handling and state-by-state AP/tax requirements
• Highly detail-oriented, organized, and capable of working independently
• Excellent written and verbal communication skills

Nice to Have:

• Experience with Ramp or similar expense management platforms
• Prior experience handling AP and compliance across multiple U.S. states
• Background in working with small to midsize companies in a remote setup