Offshore Virtual Executive Assistant to the CEO

Applications must be submitted in English to be considered for the role.

Location: Offshore (Remote) – Must work EST hours (ideally located in EST time zone)

Reports to: Chief Executive Officer

About the company

Collective Residential is leading a new era in property management through technology, innovation, and growth. With an expanding portfolio and multiple companies under the CEO’s leadership, this is an exciting time to join our team. We are looking for a highly skilled, proactive, and reliable Virtual Executive Assistant to support our CEO in a dynamic and fast-paced environment.

The Virtual Executive Assistant will serve as a critical right-hand to the CEO, managing schedules, coordinating travel, and supporting day-to-day priorities across multiple companies. This role requires exceptional organizational skills, the ability to handle ambiguity, and the flexibility to respond to urgent needs outside of standard hours when travel or other high-priority matters arise.

Key Responsibilities

• Manage complex scheduling, including internal and external meetings, calls, and events across multiple time zones.
• Coordinate travel arrangements (domestic and international), including flights, accommodations, and ground transportation.
• Support event planning for leadership meetings, board sessions, and special projects.
• Anticipate the CEO’s needs and proactively resolve issues before they arise.
• Provide day-to-day administrative support, including email management, document preparation, and follow-ups.
• Maintain strict confidentiality while managing sensitive company and personal information.
• Serve as a point of contact between the CEO and internal/external stakeholders.
• Adapt seamlessly between multiple companies and business priorities, handling shifting demands with professionalism.
• Providing support for personal travel, meetings and errands.
• Be available during evenings or weekends when urgent CEO support is required.
• Utilize technology and AI tools to improve efficiency and streamline workflows.

• 5+ years of experience as an Executive Assistant, with at least 2 years supporting C-level executives in a fast-paced environment.

• Fluent in English, with excellent written and verbal communication skills and a very neutral accent.
• Proven ability to manage complex schedules, travel, and events with precision.
• Highly proactive and detail-oriented, with strong organizational and problem-solving skills.
• Tech-savvy and comfortable adopting new systems, tools, and AI solutions to increase productivity.
• Strong discretion and judgment when handling sensitive information.
• Ability to work EST hours consistently, with flexibility for urgent needs outside of standard business hours.
• Comfort working across multiple companies and priorities, with the ability to navigate ambiguity and change.