New York Based Recruiter & Staffing Coordinator

Location: Remote(Long Island, NY) with Occasional meetings in Long Island

Full Time: Monday through Friday(Eastern Standard Time)

Salary Range: $48,000-$50,000 Yearly

Start Date: Immediate Opening

ABOUT DRAGONFLY CARES

Dragonfly Cares is a mission-driven organization dedicated to helping children with autism and developmental differences thrive. We deliver high-quality Applied Behavior Analysis (ABA) therapy where it matters most: in homes, centers, schools, and communities across Long Island. Our team of compassionate professionals are united by one goal: meaningful progress for every child and family we serve.

POSITION OVERVIEW

We are seeking an experienced and dynamic School Recruiter and Staffing Coordinator that must be located in New York State to join our Recruitment and Staffing team. The ideal candidate will have experience and manage the end to end recruitment process while also serving as the primary liaison for school based staffing operations, coordinating with current staff, school districts, and internal teams to ensure all school cases are appropriately covered. This role requires a strategic thinker with a proactive approach to talent acquisition and staffing coordination, capable of attracting top tier professionals and managing active caseload placements.   

Talent Acquisition Strategy

• Develop and implement comprehensive recruitment strategies aligned with Dragonfly Cares' school based program growth objectives.
• Collaborate with department heads and school program directors to forecast staffing needs and create proactive sourcing plans.
• Build and maintain a pipeline of qualified candidates for school-based clinical and paraprofessional roles.

Job Posting and Sourcing

• Craft job descriptions that accurately reflect school-based role requirements and company culture.
• Post job openings on various platforms, including the company website, job boards, and social media channels.
• Utilize innovative sourcing techniques to identify and engage passive candidates for school-based positions.

Candidate Screening and Interviewing

• Review resumes and applications to identify qualified candidates for school-based BT, RBT and BCBA roles.
• Conduct and coordinate initial video interviews to assess candidate suitability, availability, and fit for school environments.
• Provide interview feedback and recommendations to hiring managers and school program directors.

School-Based Staffing Coordination

• Serve as the primary point of contact for staffing all school-based cases, including BT/RBT and BCBA roles.
• Proactively reach out to current staff to discuss availability, interest in school cases, and capacity to take on new or additional school based assignments.
• Match existing staff to open school cases based on availability, skill set, location, and client needs coordinating directly with clinical supervisors to ensure appropriate fit.
• Coordinate with school districts to confirm placement requirements, scheduling logistics, credentialing documentation, and any district-specific onboarding procedures.
• Act as the liaison between Dragonfly Cares internal team and school district contacts to manage expectations, communicate timelines, and resolve placement issues.
• Maintain an up to date staffing matrix for all school-based cases, tracking open positions, pending placements, confirmed staff, and case coverage status.
• Communicate regularly with school district partners to address staffing gaps, provide status updates on open cases, and ensure continuity of services for students.
• Monitor school case schedules and proactively identify and address coverage gaps due to staff turnover, leave, or caseload changes.
• Collaborate with the clinical team to ensure all school placements meet compliance requirements, including district credentialing, and applicable state regulations.

Data Management and Reporting

• Maintain accurate and up-to-date records in the Applicant Tracking System (ATS) and staffing coordination tools.
• Generate recruitment metrics and staffing reports to assess effectiveness of sourcing strategies and case coverage rates.
• Analyze data to identify trends and areas for improvement in recruitment and school staffing coordination.
• Report regularly to leadership on open school cases, placement timelines, and district partnership status.

• Staffing coordination( Serve as the primary point of contact for staffing all school-based ABA cases, including BCBA and RBT roles.)
• Position is remote, however must reside in New York State: With Occasional meetings in Long Island to meet with providers and staff.
• Bachelor's degree in Human Resources, Business Administration, Psychology, Education, or a related field.
• Minimum of 1-2 years of experience in full-cycle recruitment within the ABA and or special education sector.
• Proficiency in using ATS systems.
• Strong understanding of employment laws and regulations related to recruitment.
• Excellent interpersonal and communication skills, with the ability to build rapport with candidates, staff, and school district stakeholders.
• Demonstrated ability to manage multiple requisitions and staffing assignments, prioritizing tasks effectively.
• High level of discretion and professionalism in handling confidential information.

PREFERRED EXPERIENCE (BONUS POINTS)

• Fluency in Spanish, both written and verbal
• Experience as a Provider, providing direct services to children and or adults with autism or other developmental disabilities.