HR Data Entry Specialist

Most data entry roles ask you to be fast. This one asks you to be right, because the records you keep are the ones somebody’s paycheck, benefits, and employment history are built on.

Remote Raven is hiring an HR Data Entry Specialist for our client, a US commercial electrical contractor headquartered in Arizona. They build the electrical systems behind hospitals, data centers, university campuses, airports, and industrial plants, and they hire continuously across a field workforce spread over many active job sites. Every one of those hires becomes a stack of paperwork that has to end up in the HR system correctly, on time, and filed where someone can find it a year later.

You will sit inside the HR function and be the person that stack runs through. New hire packets, status changes, compensation updates, benefits elections, I-9 records, certifications, training completions, policy acknowledgments. You verify before you enter, you flag what is missing or inconsistent rather than guessing at it, and you hit the daily and weekly cutoffs that payroll and HR reporting depend on.

This role asks for a different level of trust than most remote administrative work. You will be looking at colleagues’ personal information, pay rates, benefits elections, and identity documents, often before anyone else in the company has. Discretion here is not a nice-to-have. It is the job.

It also asks for something quieter and harder. HR data does not error out when it is wrong. A mistyped pay rate does not bounce back; it becomes a wrong paycheck. A hire date entered a week early does not throw an alert; it becomes a wrong benefits eligibility date. Very often nothing catches a bad record except the person who typed it. The people who do this job well know that, and they build a real checking habit around it rather than trusting themselves to be careful.

Key Responsibilities

Employee Records & HRIS Data Entry

• Collect, review, and accurately enter HR-related data into the company’s HR systems, including employee records, onboarding information, status changes, and personnel updates.
• Maintain and update employee records in the HRIS: personal information, job details, compensation data, and employment history.
• Keep every record current, so that what is in the system on any given day is what is actually true of that employee.

New Hire & Onboarding Documentation

• Process and input new hire documentation, making sure all required forms and records are complete, accurate, and filed correctly.
• Work through onboarding batches at the pace hiring runs, without accuracy sliding as volume rises.

Benefits Enrollment Support

• Support benefits enrollment data entry, including tracking elections, changes, and updates across open enrollment and qualifying life events.

HR Compliance Documentation

• Assist with entering and tracking HR compliance documentation, including I-9 records, certifications, training completions, and policy acknowledgments.
• Keep compliance records complete and retrievable, because the moment they are needed is usually the moment there is no time to reconstruct them.

Verification, Discrepancies & Coordination

• Verify data for completeness and accuracy before entry, flagging missing or inconsistent information for HR team review.
• Communicate with HR team members and internal departments to resolve discrepancies or gather missing employee information.

Records, Deadlines & Reporting

• Maintain organized digital records of HR documents and ensure filing conventions are followed consistently.
• Meet daily and weekly deadlines for data entry to support HR reporting cycles, payroll processing, and compliance requirements.
• Assist with basic HR reporting and data audits as requested by the HR team.

Confidentiality

• Handle all employee data with strict confidentiality and professionalism at all times.

• Previous data entry or administrative experience. HR experience is a strong plus.
• Strong attention to detail and a high level of accuracy. Employee data must be entered correctly every time.
• Ability to manage repetitive tasks efficiently and consistently meet deadlines.
• Basic proficiency in Microsoft Excel and general computer skills.
• Strong written communication skills for coordinating with the HR team and internal departments.
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
• Self-directed and reliable in a remote work environment.
• Available full-time on a schedule aligned to the client’s US Mountain Standard Time business day, HR reporting cycles, payroll deadlines, and onboarding activity.

Preferred Qualifications

• Prior experience in an HR department, an HR administrative role, or an HRIS data entry capacity.
• Familiarity with HRIS platforms or HR management systems. Experience with any system is transferable.
• Experience in the construction industry or supporting a multi-site organization.
• Familiarity with onboarding, benefits administration, or HR compliance documentation workflows.

Tools & Software

• An HRIS or HR management system (any platform; the workflow transfers)
• Microsoft Excel for lists, comparisons, and basic reporting
• Microsoft 365 — Outlook, Teams, SharePoint and OneDrive
• Digital document and records management, with consistent filing conventions
• Hubstaff for time tracking

What Makes You a Great Fit

• Your data entry is accurate the first time. You catch errors before they become problems.
• Employee records in your care are always current, complete, and organized.
• You handle sensitive HR information the way it should be handled, with total discretion, every time.
• You meet your deadlines consistently and communicate proactively if something is at risk of slipping.
• When a field is missing or two documents disagree, you flag it rather than filling the gap with your best guess.
• You have a way of checking your own work that is a real step, not just an intention to be careful.
• You are the kind of reliable, detail-focused team member an HR department can count on day after day.