HR Admin Support

Our client is a US-based extended-stay hotel operations firm managing a nationwide portfolio of hotels across multiple markets. They are hiring an HR administrative support professional to reinforce the behind-the-scenes engine of their human resources team—the person who keeps employee records clean, deadlines met, and compliance items handled quietly and correctly across a multi-property, multi-state employer.

This is a genuinely entry-level opportunity for someone early in an HR or administrative career. Your days will run inside HRIS entries, onboarding paperwork, E-Verify submissions, benefits enrollments, unemployment insurance response files, and job posting updates—the operational work that keeps a compliant employer running smoothly.

You will support experienced HR professionals directly. This role rewards people who double-check their own work, treat confidential employee information with the discretion it deserves, and take deadlines seriously even when nobody is watching the clock. It is a place to learn HR the right way, from the records side out.

Key Responsibilities

Onboarding & Employment Eligibility

• Assist with new hire onboarding documentation, ensuring all required forms are completed accurately and on time
• Process employment eligibility verifications through the E-Verify system in compliance with federal requirements
• Maintain organized onboarding records and follow up on any missing or incomplete documentation

Employee Records & HR Data Management

• Maintain accurate and up-to-date employee records within HR information systems (HRIS)
• Support the HR team in maintaining both digital and physical personnel files in an organized and compliant manner
• Assist with HR reporting and conduct periodic data audits to identify and correct inaccuracies
• Support the team with maintaining spreadsheets, tracking tools, and other administrative HR systems

Benefits Administration Support

• Assist with benefit enrollment processing and ensure all related documentation is complete and accurately filed
• Provide basic benefits information to employees and direct them to the appropriate resources or contacts for more detailed guidance
• Maintain benefits records and support updates and changes in HR systems as they occur

Unemployment Insurance

• Assist the HR team in compiling documentation and preparing responses to unemployment insurance claims
• Track claim deadlines and maintain organized records to ensure timely and accurate responses are submitted

Job Posting & Applicant Tracking

• Post approved job openings on job boards and company career sites accurately and in a timely manner
• Monitor active job postings and assist with updates or removals as positions are filled or requirements change
• Organize incoming applications and maintain accurate records in the applicant tracking system

HR Documentation & Administrative Support

• Assist with preparing HR forms, letters, and other documentation as directed by the HR team
• Support general HR administrative tasks and special projects as needed
• Respond to routine internal inquiries and route more complex matters to the appropriate HR team member

Required Qualifications

• 2+ years of administrative or office support experience—entry-level candidates are encouraged to apply
• Strong attention to detail and organizational skills; accuracy in data entry and records management is essential
• Demonstrated ability to handle confidential information with professionalism and discretion
• Basic proficiency in Microsoft Office, including Word, Excel, and Outlook
• Ability to prioritize tasks effectively and meet deadlines in a remote work environment
• Strong written and verbal communication skills in English

Preferred Qualifications

• Associate's degree or coursework in Human Resources, Business Administration, or a related field
• Prior exposure to HRIS platforms, applicant tracking systems, or HR administrative workflows
• Familiarity with E-Verify or employment eligibility verification processes
• Experience supporting an HR, payroll, or benefits team in any capacity

Tools & Software

• Human Resources Information Systems (HRIS) — the client's platform will be introduced during onboarding
• E-Verify — federal electronic employment eligibility verification
• Applicant Tracking Systems (ATS) — the client's ATS will be introduced during onboarding
• Microsoft Office 365—Word, Excel, and Outlook are required daily
• Microsoft Teams and OneDrive — for collaboration and document storage

What Makes You a Great Fit

• You take confidentiality seriously—you understand HR information is sensitive, and you treat it that way, every time
• Your records are always current and accurate—you double-check your work before you submit it
• You track deadlines like unemployment responses without being reminded
• You are eager to learn and grow inside a real HR function
• You are the kind of teammate the HR department can count on to keep things running smoothly behind the scenes