Grants Post-Award Specialist (0033)

Grants Post-Award Specialist (0033)

OCT Consulting is a business management and technology consulting firm that supports Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.

Responsibilities and Duties

OCT currently has a contingent opening for a Grants Post-Award Specialist to work with a federal client. This specialist will support post-award financial management, closeout operations, amendment processing, and regulatory compliance across the agency's grant portfolio. This position is contingent upon current task order modification.

Day to day responsibilities include:

• Financial Analysis & Reporting: Complete detailed financial analyses for grant closeouts and amendments; prepare executive and operational financial summary reports for the Grants Management Officer (GMO).
• Reconciliation & De-obligation Analysis: Reconcile grant invoicing, drawdowns, and payment history to ensure transaction accuracy; analyze reconciliations to determine unliquidated obligation (ULO) balances and exact de-obligation amounts.
• Administrative & Task Management: Manage administrative task workflows for grant closeouts and grant amendments throughout the active period of performance.
• Stakeholder Coordination: Actively follow up with grantees, Contracting Officer’s Representatives (CORs) / Agreement Officer's Representatives (AORs), and government representatives to ensure all technical and administrative closeout actions are finalized prior to final closeout approval.
• Tracking & Regulatory Compliance: Maintain accurate, real-time status tracking in internal databases and spreadsheets; ensure strict adherence to OMB circulars (including 2 CFR 200 Subpart E and 2 CFR 200.344) as well as agency-specific grant policies.
• File Review & Corrective Actions: Review grant files for missing required documentation (e.g., Final Federal Financial Reports [SF-425/FFRs], SF-428 Property Reports, final progress reports) and notify the GMO of required corrective actions.
• Closeout Reporting: Prepare comprehensive closeout packages and individual grant closeout reports summarizing financial status, resolved/outstanding issues, and recommendations for remediation.
• GrantSolutions System Processing: Utilize GrantSolutions to receive, process, review, and finalize grant amendment packages, ensuring full accuracy and policy compliance prior to submission.

• Citizenship: Must be a U.S. Citizen.
• Education: Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, or a closely related discipline desired)
• Years of Experience: 5+ years of directly relevant experience in federal grants administration, financial management, post-award management, or federal grant/contract closeout operations.
• Regulatory Expertise: Strong working knowledge of 2 CFR 200 (Uniform Guidance), 2 CFR 200.344 (Closeout), OMB circulars, and federal grant administration principles.
• System Knowledge: Experience using or familiarity with GrantSolutions (preferred) or similar federal financial/acquisition platforms (e.g., STAQS, PRISM, Phoenix, or Grant.gov).
• Technical Skills: Advanced proficiency in Microsoft Excel (financial modeling, formulas, pivot tables) and tracking databases for financial reconciliation.
• Clearance Requirements: Must be able to pass a background investigation to obtain a Public Trust / Moderate Risk Security Clearance; the investigation will involve a credit, fingerprint, and law enforcement agency check.
• Location / On-Site Requirements: Remote role based out of Washington, DC Metro area with infrequent local client interaction at agency HQ (Washington, DC) as required.