Executive Virtual Assistant (Founder Support)

We’re looking for an Executive Virtual Assistant (Founder Support) who can provide reliable, round-the-clock support to our CEO.

You’ll handle a mix of administrative, research, and coordination tasks to help keep things running smoothly. This role is ideal for someone organized, proactive, and comfortable working in a fast-paced environment where priorities shift quickly.

If you’re dependable, detail-oriented, and capable of handling requests with little direction, you’ll be a strong fit.

Why You’ll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays (based on your location)
• 100% remote setup so you can work wherever you feel most productive
• Direct access to executive leadership and meaningful day-to-day impact
• Be part of a global team reshaping how remote hiring gets done

What You’ll Work On

Executive Support

• Manage and prioritize scheduling, calls, and meeting coordination
• Handle email follow-ups, task tracking, and time-sensitive reminders
• Support day-to-day administrative needs with a focus on accuracy and reliability
• Remain available to respond to urgent requests or assist across time zones

Research & Documentation

• Conduct market and company research across multiple industries
• Gather and organize information into concise reports or summaries
• Support data collection for internal projects, recruitment, or partnerships
• Keep notes, files, and records organized for easy access

Operations & Coordination

• Assist with vendor communication, document management, and online filing
• Help coordinate between internal teams and external contacts
• Maintain confidentiality and professionalism in all interactions
• Anticipate needs and find solutions before issues arise

What You Bring

• 3+ years of experience as an Executive Assistant, Virtual Assistant, or Operations Coordinator
• Highly responsive and available across flexible hours (24/7 support when needed)
• Excellent organization and time management skills
• Strong English communication skills, written and verbal
• Tech-savvy and comfortable learning new tools (Google Workspace, Notion, Slack)
• Research-oriented mindset and ability to present clear findings

Nice to Have

• Background in startups or fast-paced work environments
• Experience handling multiple international time zones or remote teams
• Familiarity with CRM tools or workflow automation platforms
• Comfortable managing small operational projects or task lists independently

How to Apply

Please include:

1. Your updated resume highlighting EA or virtual assistant experience
2. A short Loom video (1–2 minutes) introducing yourself and explaining how you stay organized and handle fast-changing tasks

Only candidates who submit a Loom video will move forward.

If you’re responsive, detail-driven, and ready to support a CEO in a fast-moving global startup, this role offers the opportunity to learn, grow, and be at the center of day-to-day operations.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.