Executive Assistant (Startup Operations & Leadership Support)

Our client is seeking a high-caliber Executive Assistant to support founders and senior leaders in a dynamic startup environment. This is more than just a calendar management role—you’ll serve as a true right hand, helping manage projects, streamline operations, and drive initiatives forward with independence and strategic thinking.

If you’re proactive, decisive, and know how to anticipate the needs of high-performing leaders, this is the role for you.

🎁 Perks & Benefits

• 💵 Paid in USD every 15th & 30th of the month
• 🏖️ Up to 14 days of Paid Time Off per year
• 🇵🇭 Observance of Philippine Regular Holidays (paid)
• 🏡 100% remote – work from anywhere
• 🌍 Collaborate directly with founders and department heads
• 🚀 Take on real operational impact in a fast-moving, high-growth company

🧩 What You’ll Do

• Manage executive calendars, prioritize meetings, and eliminate scheduling conflicts
• Coordinate complex travel itineraries for domestic and international engagements
• Own internal and external communications, draft executive emails, and build presentations
• Support cross-functional projects, follow up on tasks, and ensure deliverables are met
• Be a key player in team coordination, including offsite planning and department operations
• Maintain and organize confidential documents (financials, contracts, hiring records, etc.)
• Identify bottlenecks, propose solutions, and take initiative to solve issues before they escalate
• Provide personal executive support when needed (travel, expenses, vendor coordination)

✅ Who You Are

• 3+ years experience as an Executive Assistant or Chief of Staff in a startup or fast-paced setting
• Known for getting things done independently without waiting for step-by-step instructions
• Strong background in project coordination and administrative leadership
• Excellent written and spoken English communication skills
• Tech-savvy and experienced with tools like Google Workspace, Asana, Monday.com, Salesforce
• Confident managing competing priorities and making quick, sound decisions
• A strategic thinker who also thrives in the details
• Calm under pressure and comfortable supporting multiple executives

📩 How to Apply

1. Submit updated resume
2. 1-2 minute Loom video introducing yourself and sharing an example of a time you took initiative or made a key decision on behalf of a leader
3. Bonus: Any samples of operations dashboards, event planning docs, or project trackers you've built or managed

Only candidates who submit a Loom video will be moved to the next step of the hiring process.

🧠 This role is ideal for someone who thinks like a founder’s partner, not just their assistant. You don’t just react—you lead, follow through, and make smart calls along the way.

📩 Application Process Overview

Our comprehensive selection process ensures we find the right strategic fit:

1. Initial Application - Submit application with relevant financial services experience
2. Video Introduction - Record a brief video introduction showcasing your executive support approach
3. Practical Assessment - Complete a calendar management and communication challenge
4. Recruitment Interview - Initial screening focusing on financial services experience
5. Executive Interview - Discuss role alignment, discretion, and workflow optimization
6. Client Interview - Final interview covering stakeholder management and team collaboration
7. Background & Reference Check - Professional reference verification and compliance screening
8. Job Offer - Successful candidates receive a formal offer with competitive compensation

We provide feedback at each stage and maintain transparent communication throughout the process.