Executive Assistant

Remote | Full-Time

The Fidget Game is a fast-growing educational and sensory toy company featured on Shark Tank and Good Morning America, and sold through major retailers, schools, and educational partners across North America. We are looking for a highly organized, proactive, and execution-focused Executive Assistant to support us in daily operations, communication, and workflow management. 

This role is ideal for someone who thrives in fast-paced environments, loves organization, communicates professionally, and can help keep multiple moving parts running smoothly behind the scenes. 

This is not a passive assistant role. We are looking for someone who takes initiative, follows through consistently, and helps create structure, efficiency, and momentum across the business. 

RESPONSIBILITIES

Executive Support

• Manage and organize inboxes, including tagging, prioritization, and follow-ups 
• Prepare daily morning briefs with priority tasks, updates, reminders, and action items 
• Assist with calendar coordination and meeting follow-ups 
• Help organize workflows, deadlines, and internal communication 
• Provide ongoing administrative and operational support to leadership 

Sales & Communication Support

• Draft and execute sales follow-ups 
• Assist with supplier outreach and sample coordination 
• Track shipments, delivery notifications, and invoicing updates 
• Help monitor retailer requests, marketing requests, and sales action items 

Operations & Organization

• Maintain CRM updates and accurate data entry 
• Assist with reporting, spreadsheets, and sales tracking 
• Research and track bid opportunities, grants, and school district approvals 
• Organize internal documents and operational systems 
• Help identify process improvements and workflow efficiencies 

QUALIFICATIONS

• Excellent written and verbal English communication skills
• Strong organizational and multitasking abilities
• Highly detail-oriented and dependable
• Ability to prioritize tasks and work independently
• Proactive mindset with strong follow-through
• Comfortable working in a fast-paced startup environment
• Tech-savvy and comfortable with Google Workspace, spreadsheets, CRMs, and task management systems

PREFERRED EXPERIENCE

• Previous Executive Assistant, Operations Assistant, or Administrative Support experience
• Experience supporting sales teams or founders/executives
• Familiarity with B2B sales, retail, or e-commerce environments is a plus

IDEAL CANDIDATE

We are looking for someone who:

• Takes ownership instead of waiting for direction
• Communicates clearly and professionally
• Notices details and follows through
• Helps reduce chaos and increase efficiency
• Is resourceful, adaptable, and solution-oriented
• Can balance urgency with organization