Department Assistant

Job Description: Department Assistant

Company: Marketech International Corp. USA (MIC USA)

Location: Phoenix, AZ

Employment Type: Full-Time

Company Overview

Founded in 1988, Marketech International Corp. (MIC) is a global technology and engineering company supporting semiconductor, high-tech manufacturing, cleanroom, and mission-critical facility projects. MIC provides turnkey facility integration solutions, including cleanroom and MEP construction, DI water, gas and chemical supply systems, wastewater treatment, facility monitoring and control systems, installation, and maintenance services. Through Marketech International Corporation USA, we support major semiconductor and industrial projects across the United States.

Job Overview

Marketech International Corporation USA is seeking an organized, detail-oriented, and proactive Department Assistant to provide comprehensive administrative, operational, and coordination support for our project and procurement teams.

This role serves as a key communication bridge across departments, assisting with documentation management, scheduling, vendor correspondence, data entry, and day-to-day workflow coordination. The ideal candidate thrives in a fast-paced, high-tech engineering environment, possesses strong communication skills, and can effectively manage multiple administrative priorities to ensure smooth departmental operations.

Key Responsibilities

• Administrative & Office Support:

  • Manage department calendars, schedule internal and external meetings, coordinate travel arrangements, and handle meeting logistics.

  • Maintain departmental files, shared drives, and documentation systems in an organized, easily accessible manner.

• Documentation & Data Management:

  • Assist in generating, formatting, and proofreading routine reports, memos, presentations, and project-related paperwork.

  • Input, update, and track departmental data, purchase requisitions, and inventory or vendor logs accurately within internal databases or ERP systems.

• Cross-Functional Coordination:

  • Act as a point of contact for internal stakeholders, project teams, engineering, and warehouse operations to relay messages and streamline workflows.

  • Assist the procurement and project management teams with basic supplier correspondence, follow-ups, and tracking shipping or delivery updates.

• Meeting & Communication Facilitation:

  • Prepare meeting agendas, take detailed minutes during operational reviews, and track action items to ensure follow-through.

  • Handle incoming inquiries, phone calls, and correspondence, directing them to the appropriate team members promptly.

• General Workflow Assistance:

  • Support onboarding and orientation for new department personnel by coordinating equipment, workspace setup, and training schedules.

  • Perform ad-hoc administrative duties and assist with special projects as assigned by department leadership.

Qualifications & Requirements

• Experience: 1–3 years of experience in an administrative assistant, office coordinator, or clerical support role, preferably within engineering, construction, high-tech manufacturing, or industrial environments.

• Education: High school diploma required; Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field is a strong plus.

• Technical Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Familiarity with database management, ERP software, or project tracking tools is an advantage.

• Soft Skills:

  • Exceptional organizational skills with a strong attention to detail and accuracy.

  • Strong verbal and written communication skills.

  • Ability to multitask, prioritize responsibilities, and adapt to a fast-paced operational environment.

  • Professional demeanor with a proactive, problem-solving mindset.

Work Environment

This role supports active semiconductor, industrial, construction, cleanroom, office, and field environments. The position may require attending field meetings, walking active project areas, reviewing project progress, and working near chemical-system equipment.

The employee must follow company and site-specific safety procedures and wear required personal protective equipment.

Benefits

• 100% employer-paid Medical, Dental, Vision, and Life Insurance for the employee
• Paid Time Off
• 401(k) Plan

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable local, state, or federal law.