CPA Bookkeeper

Position Overview

Our client is a specialty contractor based in Hubert, NC, providing lightning protection services across commercial and construction projects. We are looking for a skilled, personable, and organized CPA to manage the full range of accounting functions for the business — from daily transaction entry and bank reconciliations through accounts receivable, accounts payable, certified payroll, and monthly project reporting.

This is a hands-on accounting role that also requires a warm, professional communication style. The right candidate is not only technically strong in QuickBooks and construction accounting — they are also comfortable picking up the phone to follow up with clients on outstanding balances when needed. If you are detail-oriented, dependable, and easy to work with, this role is a great fit.

Key Responsibilities

Bank Reconciliation & Transaction Management

•     Import and categorize weekly transactions from credit cards and bank accounts in QuickBooks

•     Perform monthly bank reconciliations to ensure all accounts are accurate and balanced

•     Record adjusting journal entries for prepayment accounts including insurance, vehicle payments, and other recurring items

•     Record checks received in QuickBooks accurately and in a timely manner

Month-End Close

•     Prepare month-end financial reports including profit and loss statements and balance sheets

•     Ensure all accounts are reconciled and entries are complete before month-end close

•     Support the team with month-end reporting needs as directed

Accounts Receivable & Collections

•     Manage accounts receivable — tracking outstanding invoices, monitoring aging, and ensuring timely collection

•     Send monthly statements to clients on the first of each month

•     Handle collections correspondence via email and phone — following up professionally and persistently with clients on overdue balances

•     Occasionally make direct outbound calls to clients to follow up on unpaid invoices — a warm, personable phone manner is important, as these are existing client relationships

•     Participate in monthly collections and retainage meetings

•     Process and verify lien waivers once received from customers — confirm balances and verify correct amounts for requisitions being released

Retainage Management

•     Track and manage retainage across active projects with a solid understanding of retainage concepts and timelines

•     Ensure retainage amounts are accurately recorded and released appropriately in accordance with project terms

•     Participate in monthly retainage meetings and provide accurate reporting on retainage status

Accounts Payable & Vendor Management

•     Maintain vendor accounts and ensure all vendor information is current and accurate

•     File vendor bills into Egnyte (the company's data management system) and record them in QuickBooks

•     Process ACH forms and manage vendor payment workflows

•     Prepare and submit credit applications for new vendors as needed

Certified Payroll & Payroll Reporting

•     Prepare and submit certified payroll reports in compliance with applicable requirements

•     Apply a basic understanding of payroll taxes for reporting purposes

•     Assist with payroll-related reporting as directed

Monthly Project Reporting

•     Prepare monthly project reports including MEURs, AA202s, and other required construction project documentation

•     Ensure all project-level reporting is accurate, complete, and submitted on time

Insurance Audits & Compliance

•     Assist with annual insurance audits including Workers Compensation and General Liability

•     Organize and prepare supporting documentation required for audit compliance

•     Maintain accurate records throughout the year to simplify the annual audit process

Billing & Administrative Support

•     Assist the office admin team with billing overflow as needed

•     Support general accounting and administrative tasks as priorities evolve

Required Qualifications

•     Extensive QuickBooks experience — this is the primary accounting platform and proficiency is non-negotiable

•     Strong understanding of full-cycle accounting including AR, AP, bank reconciliations, and month-end close

•     Knowledge of retainage — understanding of how it is tracked, applied, and released in a construction context

•     Personable and professional communication style — comfortable making occasional outbound calls to clients regarding outstanding balances in a way that maintains the relationship

•     Strong attention to detail and accuracy — lien waivers, certified payroll, and project reports require precision

•     Organized and able to manage multiple recurring deadlines simultaneously

•     Proficient in Adobe, Microsoft Word, Microsoft Excel, and Google Sheets

•     Reliable and self-directed in a remote work environment

Preferred Qualifications

•     AIA application knowledge — familiarity with AIA billing documents and the application for payment process

•     Basic understanding of lien rights and lien timeframes in a construction context

•     Experience with certified payroll preparation and construction project reporting

•     Background in construction, specialty contracting, or a project-based accounting environment

•     Familiarity with Egnyte or similar document management platforms

What Makes You a Great Fit

•     QuickBooks is your tool — you navigate it confidently and your entries are accurate and clean

•     Monthly statements go out on the first of the month, every month, without being reminded

•     When a client has an overdue balance, you can pick up the phone, have a professional and friendly conversation, and maintain the relationship while collecting what is owed

•     Your retainage tracking, lien waivers, and project reports are always current and accurate

•     You are easy to work with — the team and clients alike enjoy working with you

This is a full time role

Up to $10/hr

100% Remote