Contract and Vendor Management Associate

Overview

•  World Business Lenders (WBL) is a privately held portfolio lender specializing in real estate-secured business loans for underserved businesses. WBL operates with a fully remote, multinational workforce and an experienced executive leadership team.
• Typically, the work schedule is from 9:00 AM to 6:00 PM Eastern Time, Monday through Friday, though additional hours may be required based on business needs.

About the Role

• WBL is seeking a Contract and Vendor Management Associate to support the day-to-day administration of Corporate Legal contracts, outside counsel, legal vendors, and service providers. The Associate will maintain accurate records, coordinate contracting and vendor workflows, track deadlines and performance, and help ensure invoices and engagements follow approved terms and processes.

What Success Looks Like 

• Keeps contract and vendor records complete, accurate, current, and easy to retrieve.
• Moves requests through intake, approval, signature, and storage without missed deadlines.
• Flags invoice, renewal, performance, and documentation issues promptly.
• Provides dependable administrative and reporting support to the Contract and Vendor Management SME.

What You'll Be Doing (Core Responsibilities)

Contract Administration

• Coordinate contract intake, routing, approvals, signatures, amendments, renewals, and termination documentation.
• Maintain the contract repository and enter key terms, dates, obligations, owners, and notice periods accurately.
• Prepare standard agreements, engagement letters, amendments, and supporting documents using approved templates.
• Monitor open requests and follow up with internal stakeholders and vendors to keep work moving.

Vendor and Outside Counsel Support

• Support onboarding and maintenance of outside counsel, legal vendors, and service providers.
• Collect required due-diligence, conflicts, insurance, tax, banking, and engagement documentation.
• Maintain vendor contacts, rate information, service standards, performance records, and issue logs.
• Coordinate recurring vendor reviews and document follow-up actions.

Billing and Reporting

• Perform an initial review of invoices for required detail, mathematical accuracy, approved rates, matter coding, and supporting documentation.
• Track invoice status, budgets, accruals, and exceptions and coordinate corrections with vendors and Finance.
• Prepare routine reports on contract status, upcoming renewals, vendor performance, spend, and outstanding items.
• Maintain audit-ready records of approvals, executed agreements, invoices, and related correspondence.

Process Support

• Follow established contracting, billing, records-management, and vendor-governance procedures.
• Identify incomplete documentation, missed milestones, process gaps, and recurring issues for escalation.
• Support updates to templates, trackers, procedures, and training materials.
• Protect confidential and privileged information in all records and communications.

• Education
• Bachelor's degree in business, legal studies, finance, supply chain, or a related field; equivalent relevant experience may be considered.
• Paralegal, procurement, or contract-management coursework or certification is preferred.
  
• Required Experience
• 2+ years of experience in contract administration, vendor management, procurement, legal operations, finance operations, or a related function.
• Experience maintaining detailed records, trackers, repositories, and deadline-driven workflows.
• Exposure to commercial contracts, professional-service vendors, invoice review, or legal billing is preferred.
• Strong organizational skills and accuracy when handling high volumes of documents and data.

Preferred Background / Industry Experience

• Financial services, commercial lending, private lending, banking, fintech, specialty finance, mortgage lending, or another highly regulated industry.

Specific Technical Skills Needed

• Contract and document administration.
• Vendor onboarding and records maintenance.
• Invoice review, data reconciliation, and status tracking.
• Microsoft Office and experience with contract, procurement, or matter-management systems.

Key Competencies

• Attention to detail
• Follow-through
• Organization
• Professional communication
• Discretion
• Problem-solving
  

Remote Work Requirements

• Stable, reliable internet connection.
• Professional and dedicated remote working setup.
• Ability to work effectively across a remote, multinational organization and maintain confidentiality.