Chief of Staff - Executive Support, Ops & Team Coordination

We’re looking for a high-performing Chief of Staff to work directly with company leadership to manage priorities, optimize team coordination, and ensure the executive office runs at peak efficiency. You’ll serve as a thought partner, operations driver, and trusted right hand to founders and senior leaders—while also guiding junior EAs and providing structure across day-to-day workflows.

This role is perfect for a top-tier Executive Assistant ready to step up, or a proven Chief of Staff who thrives in fast-paced environments, brings structure to ambiguity, and knows how to get things done through people, systems, and great judgment.

🎁 Perks & Benefits

• 💵 Paid in USD (bi-monthly payouts: 15th & 30th)
• 🏖️ Up to 14 days of Paid Time Off annually (starting Day 1)
• 🇵🇭 Observance of Philippine Regular Holidays (if applicable)
• 🏡 100% remote – work from anywhere
• 🧠 Direct access to company leadership and insight into high-level strategy
• 🚀 Be a strategic force behind a fast-growing, innovative team

🧩 What You’ll Be Doing

🧭 Executive Enablement & Strategic Support

• Own and manage the CEO/founder’s calendar, inbox, and internal priorities
• Serve as a gatekeeper and force multiplier—filtering decisions, streamlining workflows, and keeping the right things top of mind
• Attend leadership meetings, track action items, and ensure timely execution across the team
• Draft high-quality docs, internal memos, and communication on behalf of the executive team

⚙️ Operations & Internal Coordination

• Drive cross-functional projects by aligning stakeholders, setting timelines, and tracking progress
• Establish structure around recurring ops processes (e.g., reporting, meeting cadence, internal SOPs)
• Monitor progress across org priorities, flag blockers, and help solve for momentum
• Liaise between leadership and teams to improve communication and reduce friction

🤝 Team Management & EA Oversight

• Provide mentorship, structure, and oversight to junior Executive Assistants or admin support roles
• Build out scalable workflows and templates to make the EA function more efficient
• Act as a resource to ensure the exec support team operates with precision and alignment
• Jump in where needed to stabilize or scale team operations

✅ Who You Are

• 4–7 years of experience supporting senior executives or founders
• Proven track record in EA, Chief of Staff, Strategic Ops, or high-level admin roles
• Comfortable managing confidential information and working with C-suite priorities
• A natural systems thinker who’s always looking to improve processes and anticipate roadblocks
• Exceptional communicator (both written and verbal) with a strong executive presence
• Experienced with tools like Google Workspace, Notion, Slack, and project management platforms
• 🧠 Bonus: Experience working in startups, remote-first environments, or as a right hand to a founder
• 🏅 Bonus: Prior experience managing or mentoring other Executive Assistants

📩 How to Apply

Please submit:

1. ✅ A 1–2 minute Loom video introducing yourself and your experience supporting executives
2. ✅ Your updated resume
3. ✅ A short note about a time you improved executive workflows or led internal coordination efforts

🧠 This role isn’t about task management—it’s about operational leadership, strategic filtering, and building the rhythm of a high-performing team. If you’re the person everyone trusts to get it done right, we want to meet you.

📋 Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record a brief video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.