Bookkeeper & Executive Assistant to the CEO

TITLE: Bookkeeper & Executive Assistant to the CEO – Construction & Development Firm (Remote, PH-Based)
Hours: Full-Time
Pay Structure: Independent Contractor
Time Zone: U.S. Mountain Standard Time (MST) – must be able to overlap hours

About the Role

We’re hiring a Bookkeeper & Executive Assistant to the CEO for a Colorado-based construction and development firm. This role blends financial management and operational support, ensuring smooth, accurate, and compliant business operations. You’ll work directly with the CEO, accounting partners, and local authorities—playing a key part in keeping projects organized, compliant, and on track.

What You’ll Do

Bookkeeping & Financial Management

• Manage full-cycle bookkeeping in QuickBooks for the construction and development firm
• Reconcile and categorize a high volume of transactions with precision and consistency
• Prepare monthly financial reports and assist with FP&A alongside external accountants
• Support tax preparation, audit coordination, and compliance processes
• Process payroll via Gusto and maintain accurate employee and vendor records

Operations Coordination

• Liaise with local government offices for permits, plan sets, and document submissions
• Manage workers’ compensation audits, insurance renewals, and vendor compliance documentation
• Maintain well-organized digital systems for financial, operational, and compliance files

Executive Support

• Work directly with the CEO to manage schedules, correspondence, and project documentation
• Coordinate communication with partners, vendors, and key stakeholders
• Provide reliable administrative support to ensure seamless day-to-day operations

Systems & Light Marketing

• Develop and refine internal systems to enhance efficiency and accuracy
• Handle light marketing tasks such as gathering client testimonials or monitoring online reviews

Who You Are

• Highly organized and detail-oriented professional with strong bookkeeping and administrative skills
• Certified QuickBooks user, experienced in managing large transaction volumes
• Proactive problem-solver who thrives in independent, remote environments
• Comfortable handling payroll, audits, and financial reporting with minimal supervision
• Excellent written English communicator, confident when liaising with executives and external partners

• 3+ years of full-cycle bookkeeping and accounting experience
• 1+ year managing financial operations for construction, real estate, or professional services (preferably for U.S.-based clients)
• Certified QuickBooks user with proven technical proficiency
• Prior experience supporting C-level executives with high attention to detail and integrity
• Strong English communication skills (C1 level or higher)
• Bachelor’s degree in Accounting, Finance, Business, or related field (academic honors or scholar status preferred)

Preferred Backgrounds

• Bookkeepers or accountants with experience supporting U.S. construction or development firms
• Operations or Executive Assistants with strong finance, compliance, or process management skills
• Professionals with solid knowledge of U.S. accounting standards, payroll systems, and audit practices