Associate, Execution Services (Billing Coordinator)

Recognized as one of Canada’s top startups two years in a row — climbing from #4 in 2024 to #2 in 2025 — Hiive is a fintech/marketplace startup connecting buyers and sellers of stock in venture-backed pre-IPO companies🚀. Thanks to our industry-leading technology and best-in-class sales and trading team, we are home to the fastest-growing marketplace for the stock of “unicorns” on the planet. As a profitable and rapidly growing business backed by US venture capital investors, we are seeking to scale our high-performing team.

Interested in learning more about life at Hiive? Check out our careers page to see how you can grow with us!

As an Associate, Execution Services, you will be a key part of our transaction execution and client services team. Reporting to the Director, Execution Services, you will coordinate and supervise the processes that support transaction execution from initial handshake through to closing. You will work closely with buyers, sellers, issuers, legal counsel, and internal departments to ensure efficient operations, regulatory compliance, and excellent client service.

In this role, your responsibilities would include:

• Coordinating transaction execution and issuer support initiatives, ensuring processes run smoothly and efficiently.

• Managing communication with buyers, sellers, and legal counsel to provide updates, address inquiries, and resolve any issues during the transaction process.

• Maintaining standardized agreements and communication templates to support all execution services.

• Compiling and organizing documents, preparing signature packages, and securing all necessary approvals and signatures for transaction closings.

• Overseeing and maintaining transaction records and information in Hiive’s CRM and related systems, ensuring accuracy and completeness.

• Supporting the compliance team by gathering and verifying documents needed for KYC (Know Your Customer), AML (Anti-Money Laundering), and other regulatory requirements.

• Assisting the Finance team by tracking transaction settlements, verifying revenue data, and ensuring the integrity of financial reporting related to completed deals.

• Participating in the development and continuous improvement of operational processes, providing feedback to enhance platform features and internal workflows.

• Supervising administrative and support tasks related to transaction execution to maintain service excellence and compliance.

Required Skills:

• 3-5+ years of experience working in any fast-paced corporate setting.

• SIE and Series 7 FINRA exam licensing.

• Bachelor's degree required.

• Excellent attention to detail, resourcefulness, and speed of execution.

• Strong multi-tasking skills.

• Ability to communicate priorities and deadlines with internal and external stakeholders and build constructive high-trust relationships across teams and functions.

• Experience in transactional work with high volumes of transaction documents, such as M&A, capital markets, or corporate finance.

• Experience in a client-facing role.

Compensation, Benefits, & Perks: 

• Highly competitive salary commensurate with experience and contribution.

• Opportunity to participate in ownership of a rapidly growing early-stage startup through our employee stock option plan.

• Comprehensive 100% employer-paid health and dental premiums, a health and personal spending account.

• A dedicated desk in our Vancouver, BC HQ, in the heart of downtown, with a fridge stocked with healthy snacks and drinks, an onsite gym, and a gorgeous rooftop amenity. Our office is located at 700-980 Howe Street.

• An engaging social calendar, including bi-weekly catered lunches, bi-weekly “Friday bar,” team workouts, annual summer party, and holiday party, two “onsite” all-team retreats each year, semi-annual team-building events, and Hiive Womens’ Network events.

• Significant opportunities for growth into team leadership and management roles.

• Entrepreneurial culture and a small and dynamic team.

• Sponsorship, immigration, and relocation for exceptional candidates.

The salary for this position is $110,000 CAD per year.

Hiive is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed.