Admin/Personal Assistant

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a growing design-focused business and its owner. This role blends executive support, business operations, client coordination, light marketing, and personal assistance.

The ideal candidate is tech-savvy, dependable, visually inclined, and thrives in a fast-paced environment. This position plays a key role in keeping both business operations and personal tasks running smoothly.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, appointments, and reminders
• Coordinate meetings and follow-ups
• Manage email inboxes, including:
• Filtering and deleting junk
• Flagging and prioritizing important messages
• Drafting and responding to emails as needed
• Handle general administrative tasks and ongoing follow-ups

Design Business Operations Support

Furniture, Fixtures & Equipment (FFE)

• Assist with sourcing FFE for design projects
• Track all FFE orders and delivery timelines using design studio software
• Maintain organized order logs and vendor records
• Provide clients with regular updates on order status and deliveries

Client Communication & Project Support

• Assist with client correspondence and updates
• Send project updates and order tracking information
• Support project organization and documentation within design systems

Social Media & Marketing Support

• Plan and manage a social media content calendar
• Respond to social media messages and comments
• Assist with editing videos and reels
• Edit and organize before-and-after photos for posting
• Help maintain brand consistency and visual storytelling

Personal & Lifestyle Support

• Research and book travel (flights, hotels, transportation)
• Schedule personal appointments as requested
• Assist with special projects, research, and ad-hoc personal tasks

Qualifications

• Proven experience as an Executive Assistant, Operations Manager, or similar role
• Strong organizational and time-management skills
• Excellent written communication skills
• Tech-savvy and comfortable using:
• Google Workspace and/or Outlook
• Project management tools
• Social media platforms (Instagram, Pinterest, etc.)
• Basic photo and video editing tools (Canva, CapCut, Adobe, etc.)
• High attention to detail with strong follow-through
• Ability to handle confidential information with discretion

Ideal Candidate

You are someone who is:

• Highly organized and self-directed
• Creative and visually minded
• Calm under pressure
• Excellent at juggling multiple priorities
• Comfortable working independently and remotely
• Passionate about design, branding, and client experience

This is a full time role

Up to $6/hr