Administrative Coordinator

Behind every business that runs like clockwork, there is one person quietly winding the clock.

Job Overview

Our UK-based client needs a full-time, remote Administrative Coordinator - an organised, dependable South African professional who keeps projects, paperwork and people moving in the right direction. This is a long-term role working UK business hours, with real responsibility from week one.

About Our Client

The client is a busy UK company where operations move quickly and details matter. They are not looking for someone to simply process tasks; they want a coordinator who spots what is missing, chases what is late, and builds small systems that stop problems repeating.

Key Responsibilities

- Coordinate schedules, meetings and deadlines across multiple teams

- Prepare, format and proofread documents, reports and presentations

- Maintain accurate records, trackers and filing systems

- Chase outstanding actions and keep task lists honest and current

- Handle supplier queries, orders and administrative correspondence

- Support managers with travel bookings, expenses and ad-hoc requests

- Improve small processes so the same problem never lands twice

What You Will Be Doing Day-to-Day

Mornings start with the trackers: what is due, what is overdue, and who needs a nudge. You will confirm the day's meetings, prepare any documents needed, and clear the administrative inbox before it builds up.

Through the day you will move between coordination and execution - updating records, formatting reports, logging supplier responses, and keeping every plate spinning without drama. You will close each day with tomorrow already half-organised.

This role suits a South African professional who likes order, notices details other people miss, and gets quiet satisfaction from a plan that actually happens. You will work independently, but never alone - the team communicates constantly and values people who speak up early.

If you are based in South Africa with excellent English and a track record of keeping busy teams organised, this is a stable, long-term remote role with a UK employer that will trust you with real responsibility. Apply now and bring the clockwork.

- 3+ years' experience in administration, coordination or office support

- Excellent written and spoken English with a confident, professional manner

- Proven reliability: stable fibre internet, backup power for load shedding, and a dedicated home office

- Strong command of tech tools: Google Workspace or Microsoft 365, spreadsheets, and shared task trackers

- Exceptional attention to detail with disciplined follow-through

- Comfortable juggling multiple priorities to UK business hours without dropping any