Administrative Assistant & Bookkeeping

Job Description: Administrative Assistant & Bookkeeping

Location: Remote (Work from Home)
Schedule: 8:00 AM – 5:00 PM - PST, CST,EST (depending on the client)
Compensation: $1,200 USD per month

ROLE DEFINITION

We are seeking a full-time Administrative Assistant & Bookkeeping to ensure smooth back-office operations and reliable support for the sales and management teams. This position combines traditional administrative duties with accounting-related responsibilities, including invoices, billing, and tax filings. The ideal candidate will be detail-oriented, proactive, and able to work independently in a fast-paced remote environment.

RESPONSIBILITIES

• Provide daily administrative support to sales and management teams.
• Perform data entry and keep spreadsheets, CRMs, and accounting systems up to date.
• Manage invoices, billing, and sales tax processes, including filing and payment.
• Enter property invoices and reconcile records in Microsoft Dynamics SL (accounting system).
• Track and follow up on outstanding tasks for sales staff.
• Assist with preparation of documents, contracts, and internal reports.
• Monitor shared email inboxes and ensure timely responses or task delegation.
• Coordinate with vendors, internal stakeholders, and accounting teams as needed.
• Support in managing schedules, appointments, and task priorities.

QUALIFICATIONS

• High school diploma or equivalent; additional administrative or accounting coursework is a plus.
• Proven experience in administrative support, billing, or accounting assistant roles.
• Proficiency in Google Workspace, Excel, and CRM/accounting platforms (preferably MS SL or similar).
• Proficiency in QuickBooks (Desirable)
• Strong understanding of invoices, billing, sales tax filing, and reconciliations.
• Excellent organizational and multitasking skills.
• Strong written English skills; verbal fluency preferred.
• Ability to work independently, maintain accuracy, and meet deadlines.

REQUIREMENTS

• Professional remote work environment and reliable internet.
• Availability to work full-time within U.S. time zones (PST, CST, or EST).
• Attention to detail and a proactive mindset.
• Comfortable using task management and communication tools.
• Introductory video submission required as part of the hiring process.