Accounting Officer

RESUME MUST BE IN ENGLISH

About Vivant

Vivant is a fast-growing U.S.-based Managed Services Provider (MSP) delivering enterprise-grade connectivity, networking, VoIP, and managed IT solutions to multi-location businesses across the United States.

We operate in a high-performance, fast-paced environment where uptime, accountability, and customer experience matter.

We are expanding our remote team across Latin America and are looking for a detail-oriented Accounting Officer who thrives in a dynamic environment and enjoys working directly with clients, vendors, and cross-functional teams.

Role Overview

We are seeking a proactive and detail-oriented Accounting Officer to support our accounting, billing, collections, accounts payable, and financial reporting functions.

This role requires strong accounting fundamentals, excellent communication skills, and the ability to collaborate with U.S.-based clients, vendors, and internal teams while ensuring accuracy, timeliness, and operational excellence.

• Manage accounting-related email and phone inquiries from internal and external stakeholders.
• Review projects, tickets, and work orders to ensure clients are billed accurately for completed and billable services.
• Monitor accounts receivable and follow up on outstanding customer balances according to company policies.
• Review vendor invoices and process accounts payable accurately and on time.
• Coordinate with vendors regarding payment inquiries, billing discrepancies, and refund requests.
• Ensure timely payments to service providers to prevent disruptions to business operations.
• Prepare journal entries, maintain the general ledger, and perform account reconciliations.
• Conduct periodic audits to verify billing accuracy and maintain financial integrity.
• Create and maintain process documentation, Standard Operating Procedures (SOPs), and training materials.
• Identify opportunities to automate accounting workflows, strengthen internal controls, and improve operational efficiency.
• Assist with month-end and year-end closing activities.
• Support financial reporting and other accounting projects as assigned.
  

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum of 3 years of experience in accounting, billing, accounts receivable, accounts payable, finance, or a similar role.
• Strong understanding of accounting principles and financial reporting.
• Proficiency in Microsoft Excel and accounting software (QuickBooks, NetSuite, Sage, Xero, or similar ERP/accounting systems).
• Excellent analytical, organizational, and problem-solving skills.
• Strong written and verbal English communication skills.
• High level of accuracy, integrity, and attention to detail.
• Must have an experience supporting a U.S. or international company is highly preferred.
• Ability to work independently in a remote environment while collaborating effectively with distributed teams.