Accounting Assistant

Remote Raven is recruiting a full-time, 100% remote Accounting Assistant on behalf of our client, a well-established, 100% employee-owned commercial electrical construction company in the US Southwest. The role supports day-to-day accounting operations across accounts payable, accounts receivable, and the general ledger: transaction entry, monthly reconciliations, organized recordkeeping, and dependable support through each monthly close.

You will own the daily flow of accounts payable and receivable — entering and coding invoices, running payment cycles, applying customer payments — and the monthly reconciliations that prove the books are right. You report into the accounting team and work inside Sage 100 and Microsoft 365. This is a role where being dependable, precise, and clear in writing matters more than being flashy: the numbers you enter become the numbers the company manages by.

Key Responsibilities

Accounts Payable

• Enter and code vendor invoices, expense reports, and journal entries accurately and on schedule
• Process accounts payable end to end — vendor setup, routing for approvals, and preparing payment runs
• Respond to vendor inquiries about invoice status and payment timing, keeping answers clear and documented

Accounts Receivable

• Assist with customer invoicing and apply incoming payments against the right open invoices
• Follow up on outstanding receivables with courteous, well-documented collections support as needed

Reconciliations & Month-End Close

• Reconcile bank, credit card, and general ledger accounts every month — and chase real differences rather than forcing them
• Support month-end and year-end close with schedules, accruals, and complete supporting documentation

Records & Reporting

• Maintain organized digital records that are audit-ready at any moment
• Build and update recurring reports and spreadsheets for the finance team in Excel

• 2–5 years of accounting, bookkeeping, or accounting support experience
• Hands-on experience with Sage 100, QuickBooks, or a comparable accounting system
• Strong Excel skills, including formulas, pivot tables, and data cleanup
• Proficiency in Microsoft 365 — Excel, Outlook, Teams, SharePoint
• A working understanding of double-entry accounting, AP/AR workflows, and account reconciliations
• Exceptional attention to detail and comfort managing recurring deadlines
• Clear written communication and the discipline to work well remotely

Preferred Qualifications

• Associate’s or bachelor’s degree in accounting, finance, or a related field
• Experience supporting a construction, trades, or other job-cost environment
• Prior work with US-based clients or on a US-hours schedule

Tools & Software

• Sage 100 (primary accounting platform) — QuickBooks or comparable systems also considered
• Microsoft Excel — formulas, pivot tables, data cleanup
• Microsoft 365 — Outlook, Teams, SharePoint
• Hubstaff (time tracking) and Telegram (recruitment communication)

What Makes You a Great Fit

• You treat accuracy as a personal standard — a mis-keyed amount bothers you until it is fixed.
• When a reconciliation is off by $50, you find the $50. You never plug a difference to move on.
• You say what you did, what is pending, and what is stuck — before anyone has to ask.
• You handle vendor and internal questions with patience and a paper trail.
• Recurring deadlines are a rhythm you keep, not a pressure you dread.
• You take a correction, apply it, and do not need to be told twice.